Reservation Agent responds to communications from guests, travel agents, and referral networks concerning reservations arriving by mail, telephone, telex, cable, fax, or through a central reservation system. Creates and maintains reservation records-usually by date of arrival and alphabetical listing prepares letters of confirmation and promptly processes any cancellations and modifications.
Additional duties may include preparing the list of expected arrivals for the front office, assisting in preregistration activities when appropriate, and processing advance reservation deposits.
Location: Bermuda | Department: Front Office | Reports to: Reservations Director
YOUR RESPONSIBILITIES
- Processes reservations by mail, telephone, telex, cable, fax or central reservation systems referral.
- Processes reservations from the sales office, other hotel departments, and travel agents.
- Knows the type of rooms available as well as their location and layout.
- Knows the selling status, rates, and benefits of all packages plans.
- Knows the credit policy of the hotel and how to code each reservation.
- Creates and maintains reservation records by date of arrival and alphabetical listing.
- Determines room rates based on the selling tactics of the hotel.
- Prepares letters of confirmation.
- Communicates reservation information to the front desk.
- Processes cancellations and modifications and promptly relays this information to the front desk.
- Understands the hotel's policy on guaranteed reservations and no-shows.
- Processes advance deposits on reservations.
- Helps develop room revenue and occupancy forecasts.
- Prepares expected arrival list for front office use.
- Assists in preregistration activities when appropriate.
- Monitors advances deposit requirements.
- Handles daily correspondence. Responds to inquiries and makes reservations as needed.
- Makes sure that files are kept up to date.
- Maintains a clean and neat appearance and work area at all times.
- Promotes goodwill by beings courteous, friendly, and helpful to guests, mangers, and fellow employees.
- Walk around with the client ensuring that they secure whatever services they are in need of.
- Getting information about areas of interest to target more clients.
- Make arrangements for clients travel programs.
- Tracks future room availability on the basis of reservations, and helps develop forecasts for room revenue and occupancy.
- To be aware of all front office procedures and assist with reception duties when required.
- Willing to undertake any reasonable request made by management in any other areas of the house.
- Open and close the availability as and when required of hotel in all the GDS channels, IDS channels and on the hotel website.
- Configuring rates on the hotels property management system.
- Handles guest complaints and solve problem to the degree possible.
YOUR QUALIFICATIONS
- At least two years of Front Office experience in Reception, Concierge, or an administrative role
- Previous hotel experience preferred, including familiarity with operating systems such as OPERA, RDPWin PMS, or similar platforms
- Any hotel or hospitality certifications are considered an asset
- Excellent interpersonal and communication skills with a strong guest-service focus
- Strong attention to detail with the ability to multitask and perform well under pressure
- Ability to work independently with minimal supervision while maintaining high standards
- Professional presentation and a genuine passion for hospitality
- Knowledge of local attractions and guest services is an asset
- Flexibility to work shifts, including weekends, nights, and public holidays
Eligibility Requirement:
At this time, we are only accepting applications from Bermudians, Spouses of Bermudians, and PRC holders.
WHY JOIN THE LOREN:
This is not simply a role—it’s an invitation to join a purpose-driven collective. Our hotels are sanctuaries where design meets nature, and service meets soul. Here, you’ll have the opportunity to lead with heart, innovate with intention, and help shape a hospitality legacy built on care, creativity, and contribution.
HOW TO APPLY:
You may apply directly to The Loren at Pink Beach “Careers Website” by going to https://thelorenhotel.bamboohr.com/jobs/.
