Job Summary
Join a dynamic healthcare environment as a Practice Admin Assistant within a busy GP practice!
In this vital role, you will be the friendly face and efficient organizer behind the scenes ensuring smooth day-to-day operations. You will provide accurate, efficient and professional administrative support to the Practice Director and Management team, including providing cover and assistance for administrative and finance functions.
The successful candidate will be organised, reliable and flexible with good attention to details and the ability to work across different areas of the Practice as required. If you thrive in a fast-paced setting and enjoy helping others stay organized, this is the perfect opportunity to make a meaningful impact in primary healthcare.
Hours to be agreed according to Practice requirements.
Responsibilities
- Provide general administrative support to the Practice Manager and practice team.
- Provide cover for administrative and finance duties during periods of absence or increased workload.
- Process and maintain accurate records, correspondence and documentation.
- Assist with invoices, purchase orders, payments and basic finance administration.
- Assist with checking invoices and supporting documentation.
- Undertake data entry, filing, scanning and document management.
- Assist with spreadsheets, reports, audits and general practice administration.
- Support the maintenance of Health & Safety records and documentation.
- Assist with practice policies, procedures and compliance documentation.
- Deal appropriately and professionally with telephone, email and internal enquiries.
- Maintain confidentiality and comply with information governance and data protection requirements.
- Use practice computer systems accurately and efficiently.
- Undertake other reasonable administrative duties appropriate to the role.
IT and Systems
Essential:
- Good general IT skills.
- Good working knowledge of Microsoft Word and Excel.
- Accurate keyboard and data-entry skills.
Desirable:
- Knowledge of Xero accounting software.
- Previous experience using SystmOne.
General Practice Experience
Previous experience of working in a GP surgery, NHS or primary care environment would be an advantage.
An understanding of general practice processes and the importance of confidentiality, accuracy and patient-focused service would be beneficial.
Person Specification
Essential
- Previous administrative experience.
- Excellent attention to detail and accuracy.
- Good organisational and time-management skills.
- Ability to prioritise tasks and meet deadlines.
- Good communication skills.
- Reliable and flexible approach to work.
- Ability to work independently and as part of a team.
- Willingness to learn new systems and procedures.
- Understanding of the importance of confidentiality.
Desirable
- GP practice/general practice experience.
- SystmOne experience.
- Xero experience.
- Knowledge of Health & Safety administration.
- Previous NHS experience.
- Basic finance or invoice-processing experience.
Personal Qualities
The successful candidate will be:
- Reliable and trustworthy.
- Accurate and methodical.
- Well organised.
- Flexible and willing to support colleagues.
- Professional and approachable.
- Able to manage competing priorities.
- A good team player.
- Comfortable working in a busy GP practice environment.
Confidentiality
The post holder will have access to confidential patient, staff and practice information and must maintain strict confidentiality at all times, in accordance with practice policies, information governance requirements and data protection legislation.
Pay: From £13.00 per hour
Benefits:
Work Location: In person
