Job Introduction
- 40 hours per week
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Monday - Friday
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up to £32,000.00 per annum
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Sodexo rewards and benefits
Job Introduction
We are looking for an experienced and highly organised Senior Contract Administrator to join our team at Merville Barracks, Colchester, CO2 7UT. This is a key role within a fast-paced Facilities Management environment, providing high-level administrative and operational support to the Contract Director and wider leadership team.
If you thrive in a busy environment, enjoy coordinating multiple priorities, and have a strong eye for detail, this could be the perfect next step in your career.
As Senior Contract Administrator, you will play a vital role in ensuring the smooth day-to-day running of contract administration processes, reporting, meetings, and stakeholder communication.
What you’ll do:
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Providing executive and secretarial support to the Contract Director and wider leadership team
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Managing complex diaries, coordinating schedules, prioritising meetings, and resolving clashes efficiently
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Organising and coordinating key internal and client-facing meetings, including Quarterly Business Reviews (QBRs), governance meetings, and senior leadership meetings
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Preparing professional agendas, presentations, reports, meeting packs, and supporting documentation to a high standard
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Taking detailed and accurate meeting minutes, producing action logs, and ensuring actions are followed through to completion
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Maintaining and managing contract performance trackers, ensuring all data is accurate, up to date, and completed within deadlines
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Coordinating reporting inputs from multiple departments and stakeholders across the contract
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Monitoring KPIs, risks, actions, and performance metrics, highlighting issues and escalating concerns where required
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Supporting the preparation and submission of Monthly Services Reviews (MSRs) and Quarterly Review packs, ensuring all information is client-ready
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Reviewing reports for consistency, accuracy, and completeness prior to escalation or submission
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Liaising with operational and functional teams to resolve reporting gaps, inconsistencies, or outstanding actions
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Managing submission timelines and proactively chasing stakeholders to ensure deadlines are met
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Maintaining central logs for actions, risks, decisions, and performance updates across the contract
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Providing regular status updates and progress reports to senior management teams
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Acting as the main point of contact for administrative coordination within the contracts office
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Supporting document control processes, including version management, filing systems, and maintaining accurate records
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Assisting with onboarding administration, inductions, and general office coordination activities
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Preparing and circulating weekly movement reports for Senior Leadership Teams and Managers
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Supporting continuous improvement initiatives by identifying opportunities to improve administrative processes and reporting efficiencies
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Building strong working relationships with clients, internal teams, and senior stakeholders
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Handling confidential and sensitive information with professionalism and discretion
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Supporting the wider operational team with additional administrative duties as required within the scope of the role and business needs
What you bring:
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Proven experience in a senior administrative role, ideally within Facilities Management, construction, or a contract-driven environment
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Strong organisational skills with the ability to manage competing priorities
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Experience supporting senior stakeholders and managing complex diaries
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Advanced Microsoft Office skills, particularly Excel, PowerPoint, and Outlook
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Excellent written communication and minute-taking abilities
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High attention to detail and accuracy in reporting
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Level 3 qualification in Business Administration, Facilities Management, or equivalent
Desirable:
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Experience working within a Facilities Management or operational environment
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Familiarity with contract performance reporting systems and trackers
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Degree in Business Administration or a related subject
What we offer:
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:
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Mental health & wellbeing support
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Employee Assistance Programme for personal, legal, and financial advice
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24/7 virtual GP & lifestyle rewards
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Discounts for you & family
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Financial tools & retirement plan
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Cycle to Work & Paid volunteering day
Ready to be part of something greater? Apply today!
Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications
