About the role
The Asset Governance and Records Manager is responsible for management of strategic documents and records within the Asset and Network Planning Directorate.
You will be responsible for ensuring correct governance procedures are in place and checking this is being applied consistently. Owning the structure of the documents storage and ensuring policies, processes, procedures, and other data related to the management of highways assets is stored in the appropriate location. The role also serves as the initial point of contact for Freedom of Information Act (FOIA) requests, evaluating and drafting initial responses and coordinating technical input from relevant parties.
The successful candidate will play a key role in coordinating, managing and maintaining documentation records with the Asset & Network Planning directorate. Responsibilities include developing a structure for record-keeping and governing the change process for updates and revisions. The role will involve working directly with CPS Asset & Network Planning teams to ensure an effective and consistent record of information.
What you'll be doing
Records Management:
- Maintain and organise records, including policies, processes, procedures, and other data related to highways asset management.
- Ensure records are accurate, up-to-date, and easily accessible.
- Implement and maintain records management systems and procedures.
Governance:
- Develop and enforce records management policies and procedures.
- Ensure compliance with legal and regulatory requirements related to records management.
- Conduct regular audits to ensure records are managed in accordance with established policies.
FOIA Requests:
- Act as the first point of contact for FOIA requests.
- Evaluate FOIA requests and draft initial responses, outlining key requirements and processes.
- Collaborate with asset managers to obtain technical input and finalise responses.
Data Integrity:
- Ensure the integrity and confidentiality of records.
- Implement measures to protect records from unauthorised access or damage.
- Monitor and report on records management activities and performance.
Training and Support:
- Provide training and support to staff on good records management practices and procedures.
Who we're looking for
- Experience in Quality Assurance, Information Management, or a related field.
- Proven experience in strategic records management and governance, preferably within a similar industry.
- Experience of developing and actively managing and improving document governance within SharePoint.
- Knowledge of legal and regulatory requirements related to records management.
- Excellent written and verbal communication and interpersonal skills with experience of stakeholder management.
- Ability to work independently and as part of a team.
- Strong problem-solving and analytical skills
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK18400
