Administrative Assistant – Part Time
£14.00 per hour | 16–24 hours per week | Oxford / Hybrid
Join a growing international infrastructure business
Protek Systems is a specialist IT infrastructure company delivering structured cabling, data centre, AV and smart building projects across the UK, Europe, the Middle East and North America.
We work with some of the world's leading technology companies, contractors and consultants, delivering projects where organisation, quality and attention to detail really matter.
As our business continues to grow, we're looking for an organised and proactive Administrative Assistant to support our team and help keep the day-to-day business running smoothly.
This is a varied role and an excellent opportunity for someone who takes pride in being organised, enjoys getting things done and would like to become an important part of a friendly, ambitious team.
The Role
No two days are quite the same. You'll support our directors, project managers and engineers with a wide range of day-to-day administrative tasks.
Typical responsibilities could include:
- Managing emails and general correspondence
- Answering telephone enquiries professionally
- Preparing quotations, purchase orders and project documentation
- Creating and maintaining project files and records
- Booking hotels, flights and travel for engineers
- Assisting with supplier orders and deliveries
- Updating spreadsheets, databases and company systems
- Supporting invoice processing and document control
- Preparing meeting notes and action lists
- Managing office supplies and general administration
- Assisting with HR administration and onboarding paperwork
- Maintaining customer and supplier records
- Providing general administrative support to the wider team
What We're Looking For
We're looking for someone who is:
- Highly organised with excellent attention to detail
- Friendly, professional and confident communicating with customers, suppliers and colleagues
- Able to prioritise tasks and work independently
- Comfortable using Microsoft Office, particularly Word, Outlook and Excel
- Quick to learn new systems and processes
- Reliable, proactive and willing to take ownership of their work
- Positive, practical and happy to get stuck in when needed
Previous administration experience would be helpful, but it isn't essential. We're equally interested in someone with excellent organisational and communication skills, the right attitude and a willingness to learn.
What We Offer
- £14.00 per hour
- 16–24 hours per week
- Flexible part-time working (working pattern can be agreed with successful candidate)
- Hybrid working available following successful completion of probation
- Workplace pension (subject to eligibility)
- Paid holiday
- Ongoing training and development
- Opportunity for the role to grow as the business expands
- Supportive and friendly working environment
- The opportunity to become a valued part of a growing international business
About Protek Systems
Since 1997, Protek Systems has built a reputation for delivering high-quality IT infrastructure projects throughout the UK and internationally.
We're a close-knit team and pride ourselves on technical excellence, exceptional customer service and building long-term relationships with our clients.
As Protek continues to grow, we're looking for someone who wants to grow with us and become an integral part of the team.
If you're organised, enthusiastic and enjoy being the person who keeps things running efficiently behind the scenes, we'd love to hear from you.
Pay: £14.00 per hour
Application question(s):
- Please tell us a little bit about yourself and why you are applying for the position.
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Oxford OX2 6HT
