Warner Hotels are looking for Food and Beverage Technical Coordinator to join the Marketing team and support the Food team in making sure we meet our food safety requirements.
The Food and Beverage Technical Coordinator will provide administrative and coordination support to the Food Technical and Procurement teams, ensuring food safety documentation, supplier records, product specifications, and procurement processes are organised, accurate, and compliant with company and regulatory requirements.
The role plays a key part in maintaining food safety documentation, supplier compliance records, and product information, while also supporting procurement administration and internal communication
Responsibilities:
Food Technical Administration
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Maintain and organise food safety documentation and records.
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Support the management of product specifications, allergen information, and
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nutritional data.
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Assist in maintaining HACCP documentation and compliance records.
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Ensure supplier documentation (e.g., certificates, audits, insurance) is up to date
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and properly filed.
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Support product approval processes by collecting and organising required
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technical information.
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Track expiry dates of technical documents and follow up with suppliers for updates.
Supplier & Product Data Management
- Maintain supplier databases and ensure records are complete and accurate.
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Manage product specification files and technical folders.
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Upload and maintain data in internal systems such as: specification databases supplier portals menu or recipe management systems
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Ensure allergen and ingredient information is properly recorded.
Procurement Administrative Support
- Assist the procurement team with supplier communication and documentation requests.
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Support the creation and maintenance of product lists and approved supplier lists. Help track product updates, price changes, or specification changes.
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Assist in coordinating supplier onboarding documentation.
Cross-Team Coordination
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Work closely with Development Chefs, Procurement team, Food Safety Specialists and Technical Partner.
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Help ensure technical information is available for menus, recipes, and product approvals.
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Support communication between suppliers and internal teams regarding product information
Behaviours, Skills & Experience
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Basic understanding of food safety principles, HACCP, and allergen management.
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Awareness of product specifications, ingredient information, and supplier technical documentation.
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Understanding of supplier compliance requirements (e.g., certifications, insurance, technical records). Basic knowledge of procurement processes, including supplier communication, product lists, and purchase administration.
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Strong knowledge of administrative processes, document control, and data management.
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Proficiency in Microsoft Office (particularly Excel) and document management systems
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Strong administrative and organisational skills
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High attention to detail and accuracy Ability to manage documents and databases
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Good written and verbal communication Ability to prioritise tasks and manage deadlines
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Procurement or supplier databases recipe or menu management platforms
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Previous experience in administration within food, hospitality, retail, or supply chain
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Attention to Detail – Maintains accurate records, checks information carefully, and ensures documentation and data are complete and compliant.
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Organisation & Reliability – Manages multiple tasks and documents efficiently, meets deadlines, and keeps systems and records well structured.
Ready to discover your glow?
Be part of something more than a hotel — where your personality shines and your ideas matter.
Inclusion Statement
Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require
If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at: [email protected]
Please note: Unsolicited CV’s from agencies will not be considered
