Role: HR & Payroll Administrator
Location: Livingston
Reports To: Head of HR
About Us
Techcomp Europe is a leading group of technology-driven businesses operating across scientific instrumentation, analytical technologies, and advanced manufacturing markets worldwide. Headquartered in Livingston, Scotland, the Group comprises a portfolio of established and growing businesses, including Edinburgh Instruments, Edinburgh Sensors, Scion Instruments, Froilabo, Precisa, Sercon and Isotopx.
With operations spanning multiple countries and a diverse international workforce, Techcomp Europe is committed to innovation, operational excellence, and delivering world-class products and services to customers across the globe. As the Group continues to grow, we are looking to recruit a HR & Payroll Coordinator (German Speaking) to join our HR team at our Livingston headquarters.
Could This Be the Role for You?
Do you have strong administrative skills, enjoy working with people and processes, and speak German?
We're looking for someone who is organised, reliable and proactive, with the confidence to manage a varied workload and the ability to work accurately with confidential information. Strong Excel skills, a positive approach and a willingness to learn are key to success in this role.
Perhaps you've gained experience in administration, finance, payroll administration, HR administration or another coordination role where organisation, accuracy and attention to detail were essential. You may be looking to build a career in HR and payroll, or you may already have some experience and be seeking an opportunity to broaden your skills within an international business.
Conversational German is essential, as you'll work with colleagues across our European businesses and support a range of HR and payroll activities.
If you're looking for a role where you can develop your career, gain exposure to both HR and payroll, and make a meaningful contribution to a growing international organisation, we'd love to hear from you.
What You’ll Be Doing
Reporting to the Head of HR and working closely with our HR Business Partners, you will play an important role in supporting HR operations and payroll coordination across the employee lifecycle.
Key responsibilities will include:
- Coordinating monthly payroll inputs, including new starters, leavers, salary changes and contractual updates.
- Collecting, preparing and checking payroll information to ensure accuracy and timely submission.
- Liaising with Finance teams and payroll providers to support payroll processing.
- Maintaining payroll records, trackers and audit trails.
- Supporting onboarding and offboarding activities, including the preparation of employment documentation.
- Maintaining accurate employee records, contracts and HR system data.
- Coordinating recruitment administration, including interview scheduling and candidate communications.
- Assisting with HR reporting, including headcount, absence and turnover data.
- Supporting HR projects, employee engagement initiatives and policy rollouts.
- Responding to routine HR and payroll queries from employees and managers.
- Providing general administrative support to the wider HR team.
What You'll Need to Bring
- Conversational German language skills and confidence communicating in both German and English.
- Previous experience in an administrative, coordination, support role or similar
- Strong organisational skills and excellent attention to detail.
- Good working knowledge of Microsoft Office applications, particularly Excel and Word.
- Confidence working with data and maintaining accurate records.
- Excellent communication and interpersonal skills.
- The ability to prioritise work effectively and manage multiple tasks to deadline.
- A professional and discreet approach to handling confidential information.
- A proactive attitude and willingness to learn and develop.
The following would be advantageous, but are not essential:
- Experience in HR administration, payroll administration or finance administration.
- Experience using HR, payroll or other business systems.
- An interest in pursuing a CIPD qualification.
- Experience working in an international or multi-site environment.
Why Us?
This is an excellent opportunity to join an established, growing, and globally recognised scientific instrumentation company, offering a supportive environment where innovation is encouraged and technical expertise is valued. We provide a competitive salary with a performance‑related bonus scheme, a 37.5‑hour working week with a flexible working pattern and early Friday finish, private medical insurance, a pension scheme, permanent health insurance and death‑in‑service benefit, a generous holiday allowance, subsidised gym membership, and excellent career development opportunities within a growing organisation.
As an equal opportunities employer, Edinburgh Instruments is committed to ensuring fair and equal treatment of all current and prospective employees. We do not tolerate discrimination based on age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We are proud to foster a diverse and inclusive workplace and strongly encourage applications from suitably qualified individuals of all backgrounds.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Gym membership
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay
Application question(s):
- What are your salary expectations for this role?
Language:
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Livingston EH54 7DQ
