Administrative Assistant
Location: Pilsworth, Bury, Greater Manchester
Employment Type: Full-time
Working Pattern: Monday–Friday, office-based
Reports to: Office / Commercial Management
About the Role
We are looking for a reliable, organised and professional Administrative Assistant to join our busy office team, based at our Pilsworth office in Bury.
This is a varied role supporting the day-to-day administration, purchasing and logistics of the business. The successful candidate will work closely with our office, commercial and operational teams, helping to ensure that materials, accommodation, PPE, timesheets and general administrative requirements are organised efficiently and accurately.
The role would suit someone who is highly organised, has good attention to detail and is comfortable managing several tasks at the same time. Previous office administration, purchasing or logistics experience would be preferred, although we are willing to consider the right candidate with the appropriate attitude and willingness to learn.
Key Responsibilities
- Organising and managing weekly hotel and accommodation bookings for site operatives working away from home.
- Placing orders with suppliers and managing the movement of materials and products to and from suppliers and sites.
- Monitoring outstanding orders and liaising with suppliers to ensure materials are delivered when required.
- Answering incoming telephone calls, taking accurate messages and directing calls to the appropriate member of the team.
- Providing general administrative support to the office and operational teams.
- Assisting with stock control and inventory management, including monitoring stock levels and minimum quantities.
- Helping to ensure commonly used materials, equipment and consumables are available when required.
- Organising and issuing PPE and workwear for site operatives.
- Assisting with the collection, submission and organisation of operative timesheets.
- Maintaining accurate records and ensuring administrative information is kept up to date.
- Supporting the wider team with general office administration and ad-hoc tasks as required.
- Communicating professionally with suppliers, customers, operatives and colleagues.
Skills & Experience
Essential:
- Excellent organisational and time-management skills.
- Good attention to detail and accuracy.
- Professional and approachable telephone manner.
- Good written and verbal communication skills.
- Ability to manage multiple tasks and prioritise effectively.
- Good working knowledge of Microsoft Office, particularly Outlook and Excel.
- Reliable, punctual and able to work effectively as part of a team.
- A professional attitude and willingness to take responsibility for tasks.
Desirable:
- Previous experience in an administrative, purchasing, logistics or office-based role.
- Experience dealing with suppliers and placing orders.
- Experience with stock control or inventory management.
- Experience working within a construction, building or trade environment.
- A full UK driving licence.
Personal Attributes
We are looking for someone who is:
- Organised and methodical – able to keep on top of multiple tasks and deadlines.
- Proactive – someone who will identify what needs doing rather than always waiting to be asked.
- Dependable – able to take ownership of their responsibilities.
- Professional – confident dealing with suppliers, colleagues and customers.
- Practical and adaptable – willing to help wherever needed within a busy office environment.
- A team player – able to work closely with both office-based staff and site operatives.
What We Offer
This is an opportunity to join an established, family-owned business in a varied role where the successful candidate will play an important part in the smooth running of our day-to-day operations.
The role offers the opportunity to develop into a broader administrative, purchasing or operational support position as the business grows.
Pay: £25,420.00-£28,000.00 per year
Benefits:
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
Work Location: In person
