Here at Samsic UK, we provide expert commercial cleaning, efficient facilities management, and reliable security solutions. We are now looking for an HR Administrator to support our team with administrative tasks, compliance, and onboarding, amongst other duties that may come your way. We will provide you with training and mentoring, however, you should have some experience working in HR focused administrative role.
Job Title: HR Administrator
Reports to: Head of HR
Location: CV6 4QH
Job Purpose:
The function of the HR Administrator role is to provide a professional, confidential, and administrative HR service to the business. To be the first point of contact for colleagues regarding onboarding, recruitment, training, and contractual queries.
HR Administrator will support our HR Department with required HR practices and objectives that will provide an employee-oriented high-performance culture within the business. You will be required to perform in HR functions and rapidly learn to overcome its challenges. Reporting directly to the HR Manager and working closely with colleagues to ensure all HR duties are undertaken in accordance with employment law and company policies, ensuring any risk to the business is minimised.
The Role Key Responsibilities and Duties include:
HR duties:
\u2022 Support the Recruitment Department with the entire onboarding process including but not limited to, creating and/or managing: Internal ads, offer letters & employment contracts, and arranging and supporting with induction/onboarding experience
\u2022 Carry out Right to work checks for current employees who's right to work are due to expire and right to work checks for all new hires. \u2022 Maintain records of personnel-related data (payroll, personal information, leavers) in both paper and the database and ensure all employment requirements are met
\u2022 Liaise with other departments or functions (payroll, IT, SHEQ etc) when required
\u2022 Support the Payroll Department by providing the relevant documentation/information in a timely manner
\u2022 Carry out the DBS checks for all and current employees
\u2022 Carry out the applications for passes for the Virgin Contract
\u2022 Ensure that the Probation Procedure is being adhered to and all parties involved are following it
\u2022 Carry out reference checks for new employees
\u2022 Manage the HR inbox in a timely and professional manner
\u2022 Produce and submit reports on general HR activity on a monthly basis
\u2022 Assist in ad-hoc HR projects
\u2022 Ready to perform any ad-hoc duties as instructed by HR Officers, HR Manager or HR Director
Administrator Responsibilities:
\u2022 To be a proactive member of the team.
\u2022 To be an ambassador for the department
\u2022 To highlight and help resolve any issues/challenges/ within the office
\u2022 To represent the company in a positive, professional manner at all times
\u2022 To be prepared to support fellow managers in any meetings required
Experience and Knowledge:
\u2022 Proven experience as an HR Administrator or relevant human resources/administrative position
\u2022 Knowledge of human resources processes and best practices
\u2022 Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
\u2022 Experience with HR databases and HRIS systems (e.g. Templa)
\u2022 Ability to work with DBS and Right to Work software
\u2022 Outstanding communication and interpersonal skills
\u2022 Ability to handle data with confidentiality
\u2022 Good organizational and time management skills
\u2022 CIPD certification is an advantage
\u2022 Meticulous attention to detail.
\u2022 Effective HR administration and people management skills
\u2022 Exposure to payroll practices
Requirements:
\u2022 Ability to multitask and Flexibility to work at multiple locations if required
\u2022 Excellent IT skills
Benefits
25 days annual leave (excluding bank holidays) + 2 days extra holiday when you have your birthday
Cycle to work scheme and Tech Scheme
