The Job Description outlined below indicates the general nature and level of the work undertaken and is not intended to be a detailed list of all duties and tasks. Responsibilities may be periodically updated to meet organisational needs in consultation with the jobholder.
Summary
The Administration & Committee Clerk supports the effective operation of the Council through committee administration, burial ground administration, project work and financial support, and core communications including the newsletter, website and social media.
Key responsibilities
· Responsible for administering the Environment and Planning Committees, including preparing agendas, gathering quotations, reports and other supporting information, attending meetings, producing accurate minutes and progressing agreed actions.
- Maintain meeting schedules, action lists, records of decisions, policies and other governance documents, and support compliance with statutory publication requirements.
· Manage the Council’s consideration of local planning applications, including circulating application details, liaising with the local planning authority, supporting councillors’ review and preparing draft consultation responses.
- Support the work of the Environment Committee, including projects, service delivery, contractor liaison, site matters, grant-funded initiatives and actions arising from Council decisions.
- Administer the burial ground, including liaison with funeral directors, interment arrangements, exclusive rights of burial, memorial applications, inspections, contractor coordination and the maintenance of accurate records and maps.
- Support procurement and contract administration, including preparing specifications, obtaining quotations, liaising with suppliers and contractors and maintaining appropriate records.
- Support the Council’s financial administration, including processing invoices and payments, maintaining relevant records and assisting with routine financial information as directed by the Parish Clerk.
- Manage correspondence, telephone calls and public enquiries, provide agreed office cover and where appropriate, refer complex or sensitive matters to the Parish Clerk.
- Produce and coordinate the Council newsletter three times a year, including gathering and editing content and arranging design, publication and distribution.
- Maintain and update the Council website and social media accounts, and prepare routine news items, public notices and information about Council services, projects, meetings and events.
- Maintain secure digital and paper records, shared systems and filing arrangements in accordance with data protection, information governance and records retention requirements.
- Keep Council noticeboards and other public information up to date and provide administrative support for Council meetings, events and community activities.
- Represent the Council professionally and courteously, work positively with councillors, colleagues, contractors and members of the public, and undertake other reasonable duties delegated by the Parish Clerk.
Pay: £26,873.00-£28,770.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Education:
- A-Level or equivalent (preferred)
Experience:
- preparing agendas and minutes: 2 years (required)
- Administrative: 2 years (required)
Language:
Licence/Certification:
- Driving Licence (preferred)
Work authorisation:
- United Kingdom (required)
Location:
- Bristol BS41 9DP (preferred)
Work Location: In person
