Welsh Speaking Office Administrator - Central Cardiff
The rewards
- Salary for the role is £27,694 to £29,539 based on experience
Hours
- 12-month fixed-term contract to start ASAP
- Fully office-based role, with the potential opportunity in the future to move to hybrid working, but initially fully office-based
The role of Welsh Speaking Office Administrator:
- To carry out a range of administrative support services for the organisation, including the handling of all enquiries (electronic and postal) through the medium of Welsh and English, ensuring confidentiality is maintained at all times, handling of translation requests and accommodation / travel bookings for staff
- Welcome visitors, ensuring that every visitor receives a professional and welcoming experience by following the correct processes, informing the relevant person of their arrival
- Coordination of office events and meetings, including making arrangements for visitors, parking spaces, accommodation, room booking, refreshments and organising catering with local suppliers
- Ensure the offices are presentable and welcoming for staff and visitors, including the managing of supplies and equipment
- Ensure office supplies and equipment are maintained effectively and replenish stocks by ordering from nominated external providers and raising the necessary purchase orders for approval
- Assist the Senior Programme Delivery Officer (Systems Engagement) with the office health and safety requirements, including the reporting of accidents / incidents, provision of first aid, fire marshal duties and first aid stock inventory
- Maintain the corporate contacts database and global calendar, ensuring all entries are reviewed and updated
- Organise and provide administrative support for meetings, including the arranging and attending meetings, booking venues or setting up virtual sessions, issuing invitations, taking clear and accurate minutes and distributing of agendas and papers, as required
- Provide general support and assistance to staff in relation to IT or mobile phone issues, escalating the issue to providers if the issue cannot be resolved easily
- Oversee locker facilities, recycling, and waste management, including on-site and off-site storage arrangements, as well as providing an initial office induction for new employees at the facilities
- To assist other employees with clerical support on request
The ideal Welsh Speaking Office Administrator:
- Fluent in Welsh and English
- Administrative experience relevant to the role and duties
- A can-do attitude
- A strong team player
- Good IT skills
- The ability to pick up processes and systems quickly
A Not for Profit organisation based in central Cardiff.
The offices are located in central Cardiff near major transport links.
Please note this is an essential Welsh role and part of the interview process will be conducted in Welsh.
