This role may suit someone with experience in production coordination, purchasing, supply chain, print, manufacturing or operations.
About Us.
We are a UK-based specialist in custom printed cards, including plastic, NFC, RFID, lanyards, metal, wood, and fibre cards.For more than 15 years we’ve helped businesses across the UK and overseas produce high-quality printed products they can rely on.
We are looking for a Production & Purchasing Coordinator to help manage supplier relationships, oversee production workflows, and ensure every order is delivered to the highest possible standard.
This is a hands-on operational role in a busy SME environment, where your attention to detail, organisation, and ability to get things done will make a real difference.
The Role.
You will sit at the centre of our production process, coordinating orders from confirmation through to manufacture and dispatch.
Working closely with our supplier network, you will help ensure the right supplier is chosen for each job, balancing quality, cost, and delivery timelines.
A key part of the role is reviewing artwork and approving supplier proofs, ensuring every job goes into production accurately.
At times you will also need to negotiate with suppliers and find creative solutions when timelines are tight or production challenges arise. This role suits someone who enjoys solving problems, communicating confidently, and making things happen.
What You Will Be Responsible For.
Production Coordination:
- Managing orders as they move through the production process.
- Tracking work in progress to ensure delivery commitments are met.
- Coordinating timelines between internal teams and suppliers to ensure orders move smoothly from approval through to dispatch.
- Ensuring orders progress smoothly from approval to dispatch.
Supplier Management & Negotiation:
- Liaising with suppliers at all stages of manufacture.
- Selecting the most appropriate supplier based on quality, cost, and lead time.
- Negotiating pricing or timelines when required.
- Working with suppliers to resolve production challenges quickly.
- Building strong, reliable supplier relationships.
Quality Control:
- Reviewing artwork files and production specifications.
- Checking and approving supplier proofs before production begins.
- Ensuring finished products meet the required specifications.
- Helping prevent costly production errors.
Costing & Order Processing:
- Producing print estimates and costings.
- Generating purchase orders for suppliers.
- Supporting internal teams with pricing, availability, and timelines.
- Preparing documentation for dispatch and export orders.
Process & Operational Support:
- Supporting improvements to production workflows.
- Helping refine processes to improve efficiency and accuracy.
- Assisting management with operational and administrative tasks where required.
- Supporting dispatch when required, including packing orders, preparing pallets and occasional lifting (up to approximately 20kg). As a small team, everyone plays their part in keeping orders moving out the door.
- Helping where needed to keep business operations running smoothly.
What Success Looks Like in 3–6 Months.
- Production workflows run smoothly and efficiently.
- Orders move through production with minimal delays or errors.
- Supplier relationships are strong and responsive.
- Proof approvals are handled accurately and confidently.
- Production challenges are resolved quickly and effectively.
- Internal teams receive clear and reliable production updates.
About You.
You are highly organised, detail-focused, and comfortable managing multiple priorities in a busy environment.
You enjoy solving problems, communicating with suppliers, and taking ownership of ensuring work is completed to a high standard.
You bring:
- Strong organisational and multitasking skills.
- Excellent attention to detail.
- Confidence communicating with suppliers and colleagues.
- The ability to work calmly under deadlines and interruptions.
- Good computer literacy and comfort working with spreadsheets or systems.
- A proactive mindset — you take ownership and make things happen
Desirable (But Not Essential as training given):
- Experience in print, manufacturing, or supply chain environments.
- Familiarity with artwork files or print specifications.
- Experience working with supplier networks or purchasing.
- Experience negotiating pricing or timelines with suppliers
Why Join Us
- A hands-on operational role where your work directly impacts product quality.
- The opportunity to develop deep knowledge of production and supply.
- A supportive, down-to-earth working environment.
- Flexible start and finish time once probation period completed
- 28 Days holiday including bank holidays with additional holiday given during Christmas shut down and on Birthdays.
- Beautiful countryside location We are based at YO61 1NG, approximately 20–30 minutes from York.
- Casual dress
- Company events.
- Free onsite parking.
This is an on-site role suited to someone who enjoys working closely with colleagues and suppliers to keep production running smoothly
Pay: £25,000.00-£27,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company events
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
Application question(s):
- This role involves managing multiple orders with tight deadlines. How do you organise and prioritise your workload to ensure nothing is missed?
- Tell us about a time you had to resolve a problem with a client, supplier, delivery, or deadline. What did you do and what was the outcome?
- This role involves checking artwork and approving supplier proofs before production. What steps would you take to ensure a job is accurate before giving approval?
- Do you have reliable transport to commute to YO61 1NG
Work Location: In person
