- Job Title: Remote Optical Admin & Business VALocation: Remote (UK-based, Practice is in Canary Wharf, London)Hours: Initially ~3 hours per week (Flexible, with some daytime availability required)
- Rate: £20–£30 per hour (Depending on experience)Contract Type: Freelance / Self-Employed (Invoiced monthly)
- About UsVision Optique London is a private, independent boutique optical practice based in Canary Wharf. We pride ourselves on delivering a high-end, tailored patient experience. We are looking for an experienced Optical Assistant, Dispensing Assistant, or optical professional who would enjoy providing a few hours of flexible, remote administrative support each week.
- This is a small but varied role for someone who truly understands optics and can take confident ownership of general business and personal administration.What You’ll Be DoingOptical Administration (Non-Clinical)
- Order Management: Processing and tracking contact lens and spectacle orders from completed clinical instructions.
- Supplier Liaison: Communicating directly with optical laboratories and suppliers.
- Order Tracking: Proactively chasing outstanding orders, deliveries, and delays.
- Patient Coordination: Contacting patients to arrange routine follow-up appointments.
- Record Keeping: Managing general, non-clinical optical administration and digital records.
- Business & Personal Assistant (PA) SupportB2B Liaison: Communicating with our accountants, suppliers, and external businesses.Contractor Research: Finding, sourcing, and arranging services or utility contractors.Quote Compilation: Obtaining quotes, comparing prices, and presenting clear options.Logistics: Booking appointments and handling practical arrangements.Ad-Hoc Tasks: Managing a small number of property-related and personal admin tasks.
- Example task: Arranging an electrician to quote for installing a bathroom heater, gathering three competitive options, and summarizing them briefly for a quick decision.
- About YouYou must have previous experience working in a UK optical practice (e.g., as an Optical Assistant, Dispensing Assistant, or similar).
- We are looking for someone who is:
- Highly Organised: Reliable, structured, and comfortable working entirely independently.
- An Excellent Communicator: Confident and polite when speaking with high-end suppliers and clients.
- Detail-Oriented: Exceptionally precise when handling order numbers, logistics, and data.
- Proactive: A self-starter who takes a task and runs with it, rather than waiting to be told every single step.
- Tech-Savvy: Comfortable using modern email systems, spreadsheets, and online booking tools.
- Discreet: Trustworthy when managing confidential business and personal data.
Hours & Flexibility
- Initial commitment: Approximately 3 hours per week, worked entirely remotely.
- Flexibility: The hours can easily fit around your existing commitments or another part-time job.
- Requirement: You must have some availability during normal UK working hours to contact suppliers, labs, and contractors.
- There is potential for hours to increase over time if the collaboration works well.
How to ApplyTo filter out automated applications, please send a brief message outlining:
- Your previous experience in the UK optical industry.
- Your current availability during the working week.
- Your updated CV
Pay: £20.00-£30.00 per hour
Work Location: Hybrid remote in London E14
