Executive Assistant | BTCC (London Office)
Location: London (E1)
Contract Type: Temp to Perm, Full-Time
Working Model: Office-based (London) with hybrid working potential depending on CEO needs
Languages: Fluent English and Mandarin is mandatory
Openings: 1 positions
About BTCC
Founded in 2011, BTCC is one of the world’s longest-running cryptocurrency exchanges, dedicated to making crypto trading secure, transparent, and accessible. With over a decade of innovation and trust in global digital asset markets, BTCC has become a recognised and reliable platform for millions of users worldwide.
As we continue to expand internationally, we are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and personal support to our CEO in London. This role requires exceptional professionalism, discretion, and strong multitasking ability within a fast-paced, international environment.
Key Responsibilities
1. Executive and Administrative Support
- Provide high-level administrative support to the CEO, including managing complex calendars, scheduling appointments, and ensuring effective time prioritisation.
- Prepare, edit, and organise documents, reports, and presentations using Microsoft Office and Google Workspace.
- Draft agendas, take meeting minutes, and track follow-up actions to ensure timely completion.
- Maintain professional correspondence, handle calls, and manage email communications efficiently and confidentially.
- Coordinate with internal teams and external partners to facilitate seamless communication and project alignment.
2. Travel and Event Coordination
- Plan and manage domestic and international travel arrangements, including visas, flights, hotels, transportation, and detailed itineraries.
- Organise corporate events, offsites, business dinners, and client meetings with a high level of accuracy and attention to detail.
- Prepare and process travel expense reports and related documentation promptly.
3. Personal Assistance
- Support the CEO's’ personal and logistical needs in London, such as scheduling personal appointments, managing property or household matters, and liaising with local service providers.
- Assist with personal errands and family arrangements when required, ensuring discretion and reliability at all times.
- Act as a trusted point of contact for sensitive or confidential matters, maintaining the highest professional standards.
4. General Administrative Duties
- Perform clerical and data management tasks including filing, record keeping, and document organisation.
- Maintain organised digital and physical filing systems for both business and personal matters.
- Provide additional administrative support as required to facilitate smooth executive operations.
Requirements and Qualifications
- Currently based in London (or with established roots in the city) and fully eligible to work in the UK.
- 5+ years’ experience supporting C-suite or senior executives in a multinational, fast-paced, or high-growth environment.
- Proven ability to manage complex calendars, logistics, and confidential information with professionalism and precision.
- Exceptional organisational and time management skills with meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent communication and interpersonal skills, with strong discretion and sound judgment.
- Demonstrated ability to work across cultures and coordinate with international teams.
- Proactive, adaptable, and resourceful, with the ability to anticipate needs and work independently under pressure.
Why Join BTCC?
At BTCC, you’ll be part of an innovative, globally recognised fintech organisation with a collaborative and forward-thinking culture.
We offer:
- Competitive salary package reflective of experience and responsibility
- Private health insurance and pension scheme
- 28 days of annual leave including UK bank holidays
- A dynamic, international, and inclusive work environment
- Career development opportunities within a growing global organisation
- Hybrid/flexible working available after successful completion of the probationary period
How to Apply
If you’re an experienced, detail-oriented Personal Assistant who thrives in an international environment — and you’re ready to play a pivotal role supporting the leadership of a leading global crypto exchange — we’d love to hear from you.
Submit your CV and a short cover letter outlining your relevant experience and language proficiency.
Job Types: Full-time, Permanent
Pay: From £60,000.00 per year
Benefits:
- Company pension
- Private medical insurance
- Referral programme
Ability to commute/relocate:
- London SE1 1LB: reliably commute or plan to relocate before starting work (required)
Experience:
- U/HNWI: 5 years (required)
Language:
Work Location: In person
