Office Administrator – Kynaston Commercials (Exeter) Ltd
Location: Marsh Barton
Salary: £15.50/hour
Hours: Full-time
Contract: Permanent
We are looking for an organised, reliable and proactive Office Administrator to join our busy commercial vehicle body shop.
The successful candidate will play a key role in the day-to-day running of the office, supporting the workshop team, customers, suppliers and management. This is a varied position suited to someone who enjoys working in a fast-paced environment and is confident managing multiple tasks at the same time.
Experience within the motor trade, commercial vehicle repair or bodyshop environment would be advantageous, but is not essential for the right candidate.
Key Responsibilities
- Managing general office administration and ensuring paperwork is completed accurately
- Answering telephone calls and dealing with customer and supplier enquiries
- Booking vehicles into the body shop and coordinating repair schedules
- Liaising with customers, fleet operators, insurance companies and suppliers
- Opening and closing job cards and maintaining accurate vehicle records
- Preparing estimates, invoices and other documentation
- Updating customers on vehicle repair progress
- Ordering parts and liaising with suppliers where required
- Processing purchase invoices and assisting with accounts administration
- Maintaining accurate electronic and paper filing systems
- Assisting the workshop management team with day-to-day administration
- Monitoring outstanding jobs and ensuring documentation is kept up to date
- General reception and office duties
- Providing administrative support to management as required
We are looking for someone who is:
- Highly organised with excellent attention to detail
- Confident communicating with customers, suppliers and colleagues
- Comfortable using Microsoft Office and computer-based systems
- Able to prioritise work and manage multiple tasks
- Professional, friendly and approachable
- Reliable and able to work well under pressure
- A confident telephone manner
- Commercially aware and able to use initiative
- Comfortable working as part of a busy team
Previous experience in the motor trade would be an advantage.
How to Apply
If you are an organised administrator looking for a varied role within the vehicle repair industry, we would like to hear from you.
Please send your CV and a brief covering message to [email protected].
Pay: £15.50 per hour
Work Location: In person
