Office Manager / Document Controller
Purpose of the Role
To maintain accurate project and company documentation while supporting the day-to-day administration of the business and ensuring company records remain accurate, up to date, and well organised.
Key Responsibilities
The Office Manager / Document Controller is responsible for:
- Managing document control, including RFIs, SI schedules and project documentation.
- Printing drawings for office and site use.
- Responding to client portal queries.
- Preparing and submitting Operation & Maintenance (O&M) manuals for completed projects.
- Booking site inductions for new starters and ensuring all Pyramid site personnel have signed contracts before commencing work.
- Updating weekly site labour and warehouse records.
- Maintaining the company Training Matrix and ensuring training requirements are kept up to date.
- Arranging ongoing medical examinations, eye tests and random Drug & Alcohol testing.
- Providing administrative support to all departments, including typing, filing and general office duties.
- Managing the issue of cameras, laptops, surveying equipment and other company assets, including purchasing equipment and recording serial numbers.
- Managing office IT equipment, including computers, printers, telephones and the company website.
- Checking and distributing invoices and delivery tickets as required.
- Maintaining and updating company templates and documentation.
- Preparing new starter and induction packs for both office and site personnel, including contracts.
- Carrying out CITB checks on operative CSCS cards.
- Maintaining training certificates and CSCS card records.
- Maintaining accurate warehouse inventory records.
Reporting Structure
Reports to: Managing Director
Pay: £30,000.00-£50,000.00 per year
Benefits:
Work Location: In person
