Office Administrator / Operations Support Co-ordinator
Location: Willingham, Cambridgeshire (Office Based Only)
Term: 6 months fixed, however good opportunity to remain in the business for the right person
Hours: Monday to Friday, 8:00am to 5:00pm (45 hours per week, including a 1-hour lunch break)
Driving Licence: Essential
About Power Distribution Support Ltd (PDS)
Power Distribution Support Ltd (PDS) was established in 2014 with a clear vision: to provide industry-leading fault location, repair, and power engineering services across the UK.
Since our formation, we have experienced exceptional growth, achieving an average annual growth rate of 41% while continually expanding our services to meet the evolving needs of our clients. Today, we provide a comprehensive range of specialist services, including:
- Civil engineering works
- Excavation and reinstatement
- Cable laying
- Jointing
- Fault location and restoration
- Highways electrical and technology
- Power engineering
- Electrical installation
- CDM Project Management
Our client portfolio includes some of the UK's leading utility and infrastructure organisations, including GTC, Power On, Balfour Beatty and UK Power Networks Services.
With a growing team of over 70 employees located throughout the UK and our Head Office based in Willingham, Cambridgeshire, we are proud of our reputation for delivering high-quality services and outstanding customer support.
At PDS, our people are at the heart of everything we do. We believe our employees are our greatest asset and are committed to providing ongoing training, support, and career development. We create an environment where individuals can develop their skills, take ownership of their responsibilities, and contribute directly to the continued success of the business.
The Opportunity
As a result of our continued expansion, we are looking for a highly organised and motivated Office Administrator / Operations Support Co-ordinator to join our busy and supportive office team.
This is a varied and fast-paced role that plays a vital part in supporting our operational teams, Project Managers, engineers, and clients. The successful candidate will be responsible for ensuring that administration, planning, payroll support, invoicing, and compliance processes are completed accurately and efficiently.
This role is ideal for someone who enjoys working in a structured environment, has excellent attention to detail, and takes pride in delivering high-quality work.
Please note this is a office-based position and does not offer hybrid or remote working.
Key ResponsibilitiesPayroll and Timesheet Administration
- Collect and review employee timesheets.
- Calculate overtime and verify hours worked.
- Check timesheets against planned activities and job allocations.
- Obtain approval from job owners before payroll submission.
Costing and Invoicing
- Prepare and verify job costing sheets.
- Generate sales invoices in accordance with client contractual rates.
- Ensure all invoices are supported with the correct documentation.
- Assist with the prompt submission of invoices to minimise payment delays and queries.
Workforce Coordination
- Monitor and track employee locations and planned activities.
- Ensure field teams are aware of daily and weekly work schedules.
- Assist with future workload planning and resource allocation.
Customer and Employee Support
- Respond promptly and professionally to emails and enquiries.
- Answer incoming telephone calls and accurately record important information.
- Liaise with clients, suppliers, engineers, and management teams as required.
Administration and Compliance
- Maintain accurate spreadsheets and company records.
- Process purchase invoices and route for approval.
- Monitor job status to ensure completed works are invoiced and records updated.
- Organise and maintain filing systems for audit and compliance purposes.
- Collect and record supporting compliance information, including HAVS records and environmental reporting data.
Office Management
- Manage office supplies and stationery.
- Order materials and consumables required for office operations.
- Ensure records are maintained in line with company procedures.
HR Support
- Process new starter paperwork.
- Record employee holidays and absences.
- Assist with maintaining training and competency records.
- Provide general administrative support to the management team.
What We're Looking ForEssential Requirements
- Full UK driving licence.
- Excellent written and spoken English.
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Confident using Microsoft Outlook, Word, and Excel.
- Ability to manage multiple tasks and prioritise workload effectively.
- Professional and friendly communication skills.
- Positive attitude and willingness to work as part of a team.
Desirable
- Previous experience in an administration, coordination, payroll support, accounts, or operations role.
- Experience working within construction, utilities, engineering, or similar industries.
- Familiarity with job management or scheduling systems.
Why Join PDS?
- Join a successful and rapidly growing business.
- Be part of a supportive and experienced team.
- Enjoy a varied role with genuine responsibility.
- Opportunities for training and career progression.
- Work in a company that values its employees and invests in their development.
- Make a real contribution to a business delivering essential infrastructure services across the UK.
If you are organised, proactive, and looking to build a long-term career within a growing company, we would be delighted to hear from you.
Apply today and become part of the PDS team.
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Pay: From £2,600.00 per month
Benefits:
- Company pension
- Free parking
Licence/Certification:
- Driving Licence (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
