About the role
Are you a highly organised, proactive administrator who thrives in a busy, fast-paced environment?
This is an exciting opportunity to join the Central Rail Systems Alliance Eastern Region as a Team Organiser, playing a vital role in keeping operational teams connected, supported and running smoothly.
As the first point of contact for many day-to-day activities, you’ll be at the heart of the team — coordinating diaries, supporting meetings, arranging travel, maintaining key records and helping colleagues access the tools, systems and information they need to deliver successfully.
This role is based in Aston, Birmingham.
What you'll be doing
- Providing high-quality business and administrative support to the Central Rail Systems Alliance Eastern Region.
- Managing office administration, including mail, diary coordination, personnel records and asset records.
- Supporting new starters by arranging system access, IT equipment, travel, vehicles, fuel cards and permits where required.
- Organising meetings, preparing and sharing documentation, taking minutes and following up actions.
- Providing a professional telephone presence and delivering excellent customer service on behalf of the team.
- Maintaining efficient filing systems and keeping key records accurate and up to date.
- Using financial and procurement systems to order stationery, consumables and site-based equipment, plant or materials.
- Helping resolve team issues, including IT and office facilities queries, and monitoring progress through to completion.
- Coordinating on-call packs, timesheets and other administrative tasks as directed.
Who we're looking for
You’ll be someone who enjoys bringing order, pace and professionalism to a busy team environment. You’ll be confident juggling priorities, communicating clearly and building positive working relationships with colleagues and stakeholders.
- Previous experience in a similar administrative or team support role.
- Strong working knowledge of Microsoft Office and project-related packages.
- Excellent time management and organisational skills.
- The ability to multitask and stay calm under pressure.
- Strong written and verbal communication skills.
- Experience working in a pressurised environment.
Desirable experience:
- knowledge of the rail industry
- recognised qualification in administration or office management
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty works at the heart of the UK’s rail networks – designing, enhancing and maintaining thousands of miles of the railways that connect communities and underpin growth.
From feasibility studies, planning and design through to implementation and asset management, we provide multi-disciplinary rail infrastructure services across the lifecycle of rail assets. Our expertise covers electrification, track, power, civils, specialist rail plant, railway systems and technologies.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK19728
