The Communications Team Assistant will provide essential administrative and coordination support to the BAM UK and Ireland Communications team, ensuring smooth delivery of all communication activities and workstreams. This role is essential in managing processes, reporting, and operational tasks that underpin the team’s success.
Principal Accountabilities:
Team Support & Coordination
Provide diary management for Communications Director
Support logistics for all communications-led events, both internal and external
Manage the calendar of team meetings and offsite sessions
Assist the wider Communications Management Team in delivering all communication activities and workstreams as required
Act as a central point of contact for administrative queries and support
Media Management
Manage the media centre and monitor the media enquiries inbox, ensuring timely responses
Maintain and regularly update all media lists and media assets and materials to ensure accuracy and relevance
Reporting & Analysis
Compile and distribute key reports, including weekly media review, media monitoring and coverage reports, monthly communications report for leadership meetings, and individual campaign/activation reports as required
Manage and maintain key contacts list
Creative & Asset Management
Oversee and organise photography and video media requests.
Manage the image and video media library
Financial & Administrative Tasks
Manage subscriptions, purchase orders (POs), and supplier and agency invoicing processes.
Manage communication team budget tracker
