Role Overview
The Office Manager will play a key role in ensuring the smooth, professional and efficient running of Scottish Engineering’s day-to-day operations. Acting as a central point of coordination for colleagues, members, visitors and suppliers, the postholder will provide high-quality administrative, operational and front-of-house support across the organisation.
This is a varied and hands-on role requiring excellent organisational skills, strong attention to detail, discretion, initiative and a warm, professional approach. The successful candidate will help maintain an organised, welcoming and well-supported working environment, enabling the Scottish Engineering team to deliver excellent service to members and stakeholders across Scotland’s engineering and manufacturing sector.
Key Responsibilities
· Oversee the smooth day-to-day running of the office, ensuring it is professional, welcoming, well-organised and appropriately resourced.
· Act as a first point of contact for general enquiries, visitors, suppliers and building-related matters, ensuring a positive and responsive experience.
· Manage office supplies, equipment, meeting rooms, catering arrangements and general facilities requirements.
· Maintain effective administrative systems, records and filing processes, ensuring information is accurate, accessible and handled appropriately.
· Support colleagues with scheduling, meeting coordination, document preparation and general administrative requirements.
· Lead, motivate and develop Business Support Team Members
· Work alongside senior management to support business growth and continuous improve initiatives.
Essential skills and experience
· Experience in office management, administration, operations support or a similar role.
· Excellent organisational skills, with the ability to manage competing priorities and work accurately under pressure.
· Strong written and verbal communication skills, with a professional and approachable manner.
· High level of attention to detail and confidence working with records, documents and office systems.
· Good working knowledge of Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams and SharePoint or equivalent systems.
· Ability to work independently, use initiative and identify practical solutions.
· Commitment to confidentiality, data protection and professional standards.
· Experience in managing Administration or Operations Support Teams.
· Experience in conducting performance reviews and development conversations.
About Scottish Engineering
Scottish Engineering is the representative body for Scotland’s engineering and manufacturing sector, supporting member companies through practical advice, industry insight, training, events, networking and advocacy. The organisation works closely with members, partners, government and wider stakeholders to champion the sector’s contribution to Scotland’s economy and future skills base.
We regret we cannot provide visa sponsorship in this role, and therefore all candidates must have a right to work in the UK.
This is an excellent opportunity for an experienced people manager looking to make a real impact within a respected and growing organisation.
Job Type: Full-time, Permanent
What we offer
Salary: £34k-38k per year (depending on experience)
33 Annual Days Holiday (inclusive of Public Holidays)
Generous Pension Scheme
Cycle to Work Scheme
Work Location: 105 West George St, Glasgow, G2 1QL
Pay: £34,000.00-£38,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Life insurance
Work Location: In person
