Job Title: Senior Estate Manager
Location: Homebased in London with travel
Salary: up to £55,000 per annum
Contract Type: Permanent
Hours: Full time, 37.5 hours (Monday to Friday)
Right to live and work in the UK is required for this role.
Must have a UK driving licence with access to a car
Role Summary
As Senior Estates Manager, you will report to the Head of Estates and Facilities and take full responsibility for managing the estates life cycle, including lease renewals, tenancy and utilisation tracking, landlord liaison, oversight of rent and rates, and fit out and dilapidation works. You will also collaborate with the Facilities Management team and other key departments on business projects and provide regular updates to key stakeholders on any changes to property arrangements.
The role requires regular travel depending on project demands.
Main duties and Responsibilities:
- Manage the full lease and tenancy lifecycle, maintaining accurate tenancy data, monitoring key dates, preventing unintended renewals, and leading renewal negotiations with landlords, legal, finance, and internal stakeholders.
- Work closely with Finance to ensure accurate and timely payment of rent, business rates, service charges, and landlord invoices, providing regular tenancy and financial updates.
- Optimise estate utilisation and cost efficiency in collaboration with capacity, resource planning, and operational teams.
- Lead site closures, including lease terminations, service disconnections, and dilapidation works in line with lease obligations.
- Deliver property projects end to end, from viewings and lease completion through fit-out, mobilisation, relocations, and closures.
- Manage contractors and suppliers to ensure works are delivered on time, within budget, and to required clinical and operational standards.
- Coordinate facilities mobilisation and ensure smooth handover of sites into business-as-usual operations.
- Act as the estates lead across all property projects, maintaining clear communication and alignment with clinical, IT, HR, and operational stakeholders.
- Track and manage property and project expenditure, providing financial reporting and forecasts to the Head of Estates and Facilities.
- Maintain accurate estates systems, records, and documentation, contributing to continuous improvement of property lifecycle processes.
Experience, Skills, and Knowledge Required for the Role:
- Proven experience in end-to-end delivery of new site setups, relocations, and closures
- Strong knowledge of property acquisition, lease management, and disposal processes
- Familiarity with CDM regulations and statutory compliance requirements
- IWFM membership or relevant qualification
- Excellent project management, planning, and organisational skills
- Effective communication and stakeholder engagement across multiple departments
- Experience in budget management, cost control, and financial reporting
- Proficient in MS Word, Excel, Outlook, and FM related systems
- Understanding of healthcare estates or clinical environment requirements (desirable)
What Can We Offer You?
- 25 Days Annual Leave + Bank Holidays
- Buy and Sell Holiday Scheme
- Life Assurance
- Pension Scheme
- Health Cash Plan
- Volunteer Days
- YuLife Employee Benefits Platform
- Save As You Earn Scheme
- Eye Test Vouchers
- Flu Vaccination Scheme
- Cycle to work scheme
- Clinical Training Academy
- Paid CPD Days
- Professional Registration Fees Paid
- RAVE Awards
- Employee Assistance Programme
- Right to Request Flexible Working From Day 1
About Us:
Optima Health is the UK's largest provider of Occupational Health and wellbeing services, supporting organisations across both the public and private sectors. With a heritage dating back to 1947, we have been helping employers create healthier, high-performing workplaces for generations, and we continue to evolve with innovative, practical solutions that make a real difference.
At the heart of our story are our people. We bring together like-minded professionals who are passionate about improving workplace health and wellbeing and delivering meaningful support to the organisations we work with across the UK.
When you join Optima Health, you become part of something bigger. We invest in our people/you through structured induction, ongoing training and tailored career development, helping you build the skills and experience to grow your career.
Together, we live our values:
One Team – There are no barriers in our business. We trust each other and work together as one team to deliver what our clients need. We all have a part to play in our future, and everyone's contribution is important and valued.
Doing the Right Thing – We operate to the highest standards. Success is underpinned by honesty and integrity, and by doing what we say we will do. We care about the impact of our work on our people, our clients, their employees, society, and the world we live in. Caring for our colleagues' wellbeing and respecting their time, energy and balance is fundamental to this value.
Shaping Tomorrow – We are always looking for ways to improve and innovate. We train, support and empower future leaders, invest in market-leading propositions and use technology to advance service and clinical outcomes. We evolve how we work - embracing smater, more flexible approaches that help our people thrive both professionally and personally.
Never Too Big to Care – We always retain a client-first approach. Every client, and every one of their employees that we support, matters. We work in partnership to optimise workplace health and wellbeing, sharing in the benefits of growing together.
Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation.
