Starting salary: £43,227
Contract type: Fixed term contract for 12 months
Grade: 4
Location: Longmore House (with hybrid working)
Working Hours: 35 hours per week, full time
This post sits within the Finance & Corporate Services Financial Business Support Team, as part of the Finance & Corporate Services Directorate, which is responsible for delivering high quality corporate services across the Organisation. This role will a trusted adviser to the Director of Finance & Corporate Services, which is a key role to our Historic Environment Scotland Executive Leadership Team.
Benefits of joining us at Historic Environment Scotland
Key Responsibilities of this role
- Work with the Director to set strategic priorities, helping identify areas for focus, whilst leading aspects of the Directorate’ strategic planning process
- Work with the Director and the Executive Assistant, whom you will line manage, to strategically manage the Director’s time, ensuring they have all the information necessary to be productive and engaged and ensuring that the office runs efficiently and effectively
- Lead on various Directorate and cross organisational projects as requested by the Director, ensuring the Director’s involvement in project or decision-making processes takes place at key times, where their input and authority are most needed
- Working with relevant stakeholders, you will work to compile and monitor the Directorate Risk Register, including supporting risk identification, management and monitoring as well as supporting the directorate operational plans
- Work to ensure consistent and appropriate implementation of organisational policies and procedures whilst ensuring directorate compliance in terms of governance - Certificates of Assurance, Audit requests, respond to Directorate FOI requests - as well as colleague health, safety and wellbeing
- Support, and lead where appropriate, workforce planning requests, general recruitment issues and tracking staff movements for the Directorate
- Coordinate, collate, draft and complete high-level reports, corporate responses, and briefings for the Chair, HES Board, Chief Executive and Executive Leadership Team, your Director and Scottish Government Sponsor body, ensuring deadlines are met
- Oversee collation and submission of monthly contributions for newsletters and publications
- Facilitate and support Directorate meetings as appropriate, including Heads of Service, Directorate level, Sections and Team meetings ensuring appropriate paperwork is issued and lead on any actions or follow up activity
- Maintain membership of the Business Manager Network and represent the interests of the Directorate at meetings, leading on work for the Directorate commissioned through this network
- Be responsible for managing competing demands for information within short timescales, sometimes in challenging situations and circumstances
Key requirements of the role:
In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience.
Essential:
- An understanding of HES and what is required for successful delivery of the organisation’s objectives
- Strong organisational and strategic planning skills alongside well-developed project management skills, managing process of idea to execution with the ability to prioritise competing demands
- Demonstrable ability to assimilate and analyse complex information from a wide range of sources/disciplines and distil this into clear management information suitable for a differing target audience
- Demonstrable experience of self-motivating with the ability to show initiative and use own judgement
- Ability to anticipate and avert problems with a proven track record in creating processes to facilitate more effective working and reporting
- Excellent communication skills, with a proven ability to positively influence, negotiate, advise and guide colleagues at all levels, and able to demonstrate empathy and diplomacy
- High self-awareness and that you are perceptive toward key relationships
- Experience of handling sensitive information with discretion
- Qualifications or skills and experience at SCQF Level 7 (e.g., Certificate of Higher Education, Professional Development Award) is essential
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at [email protected] or call our Head Office at 0131 668 8600 and speak to a member of our People Team.
Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.
