Executive Assistant – OR107947 (Admin & Clerical)
Hours: 36 Hours Per Week, Mon – Fri
Contract: 3+ Months Temporary Contract
Location: Station Road, London, N22 7TY, United Kingdom
Pay Rate: PAYE £22.79 per hour
Target Start Date: ASAP
We're recruiting an Executive Assistant to provide professional and proactive administrative support to the Assistant Director of Repairs & Compliance and Director of Housing. This is a key support role, ideal for someone highly organised, detail-focused, and experienced in working with senior stakeholders within a busy environment.
About the Role:
As an Executive Assistant, you'll provide high-level diary, administrative, and operational support to senior leaders, ensuring effective coordination of meetings, communications, and business processes.
What You'll Be Doing:
- Providing professional administrative and operational support to senior managers and directors
- Managing complex calendars and ensuring effective use of senior leaders' time
- Arranging meetings, securing venues, issuing invitations, preparing agendas, and coordinating paperwork
- Taking meeting minutes, maintaining action logs, and tracking outstanding tasks
- Reviewing meeting papers and highlighting key actions and priorities for Directors
- Managing meeting changes, attendance priorities, and stakeholder communications
- Monitoring email inboxes for urgent enquiries, including Member and stakeholder requests
- Responding to queries, redirecting enquiries, and ensuring actions are followed up
- Issuing reminders and tracking responses for information requests and management actions
- Supporting administrative processes including staff records, sickness and annual leave monitoring, recruitment, timesheets, and approvals
- Assisting with procurement, invoicing, and financial administration tasks
What We're Looking For:
We're looking for someone organised, proactive, and confident supporting senior leaders while managing multiple priorities in a fast-paced environment.
You'll Ideally Have:
- Minimum 2 years' relevant administrative experience with suitable references
- Experience providing support to senior managers or directors
- Strong organisational and time-management skills
- Ability to manage competing priorities and meet deadlines
- Excellent written and verbal communication skills
- Strong attention to detail and ability to handle confidential information
- Confident IT skills and experience using administrative systems
- Ability to work independently and as part of a team
Nice-to-Have Requirements:
- Experience working within housing, repairs, compliance, or a public sector environment
- Experience managing senior-level diaries and coordinating complex meetings
- Knowledge of administrative systems, procurement processes, and approval procedures
Why Apply?
- Full-time hours in a structured professional environment
- Opportunity to support senior leadership within a key housing division
- Varied executive support responsibilities with senior stakeholder exposure
- Valuable experience within a public sector organisation
Benefits:
- Weekly Pay
- Company Pension
- Ongoing Agency Support
- Temp-to-Perm Opportunities
Additional Information:
Reference: OR107947
Job Type: Temporary
Contract length: 3 months
Pay: £22.79 per hour
Benefits:
Application question(s):
- Do you have experience managing complex diaries, arranging meetings, and coordinating appointments for senior leaders?
- Which administrative systems or software packages have you used (e.g., Microsoft Outlook, Word, Excel, Teams, SharePoint, HR systems, finance/procurement systems)?
Experience:
- administrative, executive assistant: 2 years (required)
- taking meeting minutes: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
