Looking for flexible work in the NHS?
The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organisations.
Why join the Flexi‑Bank?
Work flexibly – choose shifts that suit your lifestyle and availability
Access more opportunities – pick up shifts across mental health, community and acute care settings
Get paid fairly and on time – competitive rates and fast access to earnings through Stream
Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team
Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey
Surrey and Borders Partnership NHS Foundation Trust is looking for someone who enjoys working in a busy and complex environment and is passionate about providing an excellent service for our children and young people.
Location: 18 Mole Business Park, Randalls Road, Leatherhead, KT22 7AD
Work Pattern: Monday, Tuesday, Thursday & Friday from 9Am to 5 PM ( 30 hours a week)
Surrey and Borders is looking for someone to act as the administrative lead for the team ensuring day to day supervision of band 3 administrators. Providing leadership, supervision and development to other members of the administration team.
Location: Bramdean Clinic, Worple Road, Staines, Middlesex, TW18 1ED
Working Pattern: Monday to Friday 9 AM to 5 PM
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.
- Provide secretarial support to the team, as required, i.e. arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DCIQ etc.
- Monitor data quality of administrative input
- Monitor team annual leave requests and sickness absence for manager, as required
- Extract data from data warehouses
- Type up reports incorporating graphics and tables as required
- Book appointments on the patient record system for clinics and individual consultations
- Answer telephone calls and relay any messages in a timely manner
- Creating bespoke documents for the team, such as leaflets etc.
- Arrange team events, as required
- Take and transcribe a wide range of meeting minutes in an accurate and timely manner
- Receive and process referrals to the relevant clinician and system(s)
- Update case notes on patient record system as required
- General administrative tasks such as typing, copying, scanning, printing, laminating etc
- Provide support to team members in setting up rooms for meetings
- Check and book rooms for other team members upon request
- Scanning documents for uploading to patient record system
- Receive and respond to e-mails in an appropriate manner, forwarding where necessary
- Monitor and raise purchase requisitions for stationery, services (such as interpreters) and supplies for the department
