We have an exciting opening at a well-established local business for the role of Facilities Coordinator. We're seeking a driven person eager to embark on a career journey within our company, aiming for continuous growth. Alternatively, we welcome candidates with prior administrative experience in a fast-paced business environment, capable of thriving under tight deadlines.
Profile
You will need to have great communication skills, self-discipline and be a strong team player. A calm manner is essential alongside a proactive attitude. Knowledge of MS Word, Excel, Outlook and previous administration experience is essential.
About The Role
Estates Support
1. Monitoring site compliance certification – ensuring certification is uploaded to the (internal) L drive, is accessible and the compliance report is accurate and up to date at all time.
2. Regularly monitor the estates email inbox ensuring all emails are actioned and responded to appropriately and in a timely. Maintain good housekeeping of the estates inbox.
3. Scheduling and monitoring of planned preventive maintenance.
4. Raise purchase orders for the Estates Manager.
5. Liaising and organising repair work or installation dates with suppliers and external contractors.
6. Support Estates Manager in monitoring lift maintenance requirements, scheduling repair work and site visits when required.
7. Ensure all relevant insurance, risk assessment, method statements and permits to work are completed and on file for all new and existing contractors.
8. Providing administrative support to the Estates Manager and Estates Officers.
Administration
9 Answer incoming telephone calls in a friendly and professional manner. Ensure all telephone calls are passed onto the appropriate person or messages taken when necessary.
10 Open and sort incoming mail and distribute to the correct staff member to action.
11 Ensure filing is kept up to date and filed accurately.
12 Provide administrative support to the Admin Team.
13 To undertake ad-hoc requests as required to support overall smooth running of Head Office and Operations.
Communication:
14 Ensure all messages taken are accurate and passed on to the relevant staff member / manager in a timely manner.
15 Update PA to the Directors with daily priorities and when at risk of missing deadlines.
16 Participate in staff training as and when required.
Training and Development:
17 Attend mandatory training days/courses, on or off site, as and when required.
18 Maintain professional knowledge and competence.
Health and Safety:
19 Understand and ensure the implementation of the Company Health and Safety policies, and Emergency and Fire procedures.
20 Promote safe working practice in Head Office.
General:
21 Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.
22 Notify the PA to the Directors, or the Person in Charge, as soon as possible of your inability to work, and also on your return to work from all periods of absence.
23 Adhere to all Company policies and procedures within the defined timescales.
24 Ensure all equipment is clean and well maintained.
25 Carry out any other tasks that may be reasonably assigned to you.
Required Criteria
Skills Needed
About The Company
At Hill Care, we provide high-quality residential, nursing, and dementia care that’s tailored to the individual needs of each resident and their family.
Our experienced, compassionate teams deliver personalised support in safe, comfortable, and homely surroundings. We promote dignity, choice, and independence, creating an environment where residents feel respected, supported and valued.
Choosing a care home is a significant decision—and so is choosing where you work. We understand the emotional impact that transition can have on families, and we’re here to offer the expertise, reassurance and personal support they need.
By joining our team, you'll become part of a group that genuinely puts people first. Whether it’s residential, nursing, or dementia care, we focus on delivering the right support, at the right time, in the right way—and you’ll be central to that mission.
We’re proud of the difference we make every day. If you’re compassionate, dedicated, and ready to grow your career in a supportive environment, we’d love to welcome you to the Hill Care family.
Company Culture
At Hill Care, your work has real meaning. Whether you're just starting out or looking to grow your career in care, you can make a difference—every single day.
We’re looking for people who are caring, compassionate, and ready to support older and vulnerable people with dignity and respect. If you have a positive, can-do attitude and want to be part of a team that truly values its staff and residents, then you’ve come to the right place.
Many of our senior leaders began their careers as carers—and we’re proud to support others on that same journey. With a wide range of career paths and progression opportunities, you can build a future that works for you.
We offer:
A clear route for progression into senior and management roles
Ongoing training and professional development
A supportive environment that recognises your contribution
The chance to work in a well-maintained, high-quality home environment
You’ll be working in our residents’ home—and we never forget that. We maintain high standards of care, and in return, we support our teams to grow and thrive.
If you’re kind, driven, and want a role where you’re truly making a difference, we’d love to hear from you. Join Hill Care, and become part of a team that treats people like family.
Company Benefits
We provide professional training, personal development and promotion paths to support and progress you.
Retirement plan and/or pension, Flexible schedule, Employee development programs, Free parking, Competitive salary, Long service recognition, Work With Charities, Social Opportunities, Employee Recognition Scheme
Salary
£27,100.00 per year
