Job Overview
We are seeking a detail-oriented Accounts Payable Assistant to join our finance team. This role involves supporting the accounts payable function through data entry, invoice processing, and maintaining accurate financial records. The ideal candidate will possess strong organisational skills and proficiency in relevant accounting software.
Responsibilities
- Ownership of the purchase ledger, inclusive of the following:
- Matching, coding and posting invoices to the correct nominal codes
- Ensuring relevant authorisation is received for each invoice
- Resolving disputes with query invoices and suppliers
- Reconciliation of supplier statements on a monthly basis
- Assist in controlling the GRNI’s and outstanding PO’s, including liaising with other departments within the business
- Process staff expenses
- Company credit card reconciliations
- Execute weekly and monthly BACS payment run and foreign suppliers (currency) payments
- Post
Be a key person in the month end process and:
- Ensure all invoices are receipted in correctly no later than working day 1
- Post relevant journals on working day 1
- Run purchase ledger month end reports to help support the Management Accountant/Finance Manager
- Provide cover for other members of the Finance team (when required) as well as performing any other reasonable tasks requested by relevant senior manager
- Liaise with other departments as required
Person Specification
- Excellent organisational skills
- Ability to communicate at all levels of the organisation
- Good attention to detail
- Proven experience of working within a Finance Department on Purchase Ledger
- Computer literate
- Ability to work to tight timescales
- Preferable with AAT qualification or currently studding towards it
- Growth mindset and the drive to take on increasing responsibility as the company scales
- Reliable
Hours of Work
Monday to Friday – 9.00 am to 5.00 pm – half hour unpaid lunch break, although there may be some flexibility of working hours on these days
Work Location: In person
