The Opportunity
We are looking for a bright, ambitious and highly organised Finance Assistant to join BWP Group’s Finance Team in Marlow. This is an excellent opportunity for someone with early transactional Finance experience – or a relevant placement year – who wants to build a broad career in Finance rather than remain focused only on data processing.
Initially, the role will take day-to-day responsibility for core Accounts Payable and Accounts Receivable activity, helping us maintain accurate records, pay suppliers on time, invoice clients promptly and keep control of working capital. You will work closely with the Finance Manager and Finance Director, as well as colleagues across our client-facing and operational teams.
A role designed to develop with Finance
Our Finance function is investing heavily in AI and automation. As routine data entry becomes more automated, this role will move increasingly towards reviewing outputs, resolving exceptions, posting, reconciling, strengthening controls and producing useful analysis. We are looking for someone who is comfortable with that change and wants to grow with it.
Key Accountabilities
1. Accounts Payable and supplier management
· Create and maintain supplier accounts and payment details, following the required verification and approval controls.
· Process supplier invoices accurately and promptly, checking purchase orders, job and nominal coding, VAT treatment, supporting documentation and authorisation.
· Manage invoice approval workflows and follow up with budget holders to keep invoices moving and resolve queries quickly.
· Reconcile supplier statements and investigate missing invoices, duplicate items, unapplied credits and other differences.
· Prepare clear supporting schedules for supplier payment runs, process approved payments and issue remittances.
· Process employee expenses and company card transactions, ensuring that receipts, coding and approvals are complete.
2. Accounts Receivable, billing and credit control
· Create and maintain client accounts and accurate billing details.
· Support the preparation, checking, posting and distribution of client invoices, including retainers, project fees, production costs and rechargeable expenses.
· Work with Business Directors, project leads and the wider Finance Team to make sure work is billed completely and on time.
· Maintain an accurate aged receivables ledger, allocate receipts and issue client statements.
· Chase overdue balances professionally and consistently, escalating disputes or collection risks promptly.
3. Banking, reconciliations and financial control
· Post bank receipts and payments accurately and complete regular bank reconciliations.
· Maintain clean AP and AR control accounts and investigate reconciling items promptly.
· Support balance sheet reconciliations and ensure that working papers are complete, clear and review-ready.
· Follow BWP’s financial controls, delegated authorities and data security requirements at all times.
4. Month-end, reporting and audit support
· Provide timely schedules and evidence for month-end close, including AP, AR, expenses, bank and other reconciliations.
· As experience develops, assist with accruals, prepayments, fixed assets, variance analysis and management account preparation.
· Support year-end audit requests and maintain well-organised supporting documentation.
· Contribute to ad hoc reporting and analysis requested by the Finance Manager or Finance Director.
5. Systems, AI and process improvement
· Use Xero, Synergist, Excel and the wider Finance technology stack accurately and consistently.
· Help test, document and improve new automated Finance workflows, including invoice processing, approval, posting and reconciliation activity.
· Use AI tools confidently and responsibly – checking outputs, protecting confidential information, applying professional judgement and escalating anomalies rather than accepting results at face value.
· Identify recurring issues, unnecessary manual steps and opportunities to improve the quality, speed and control of Finance processes.
How the Role Will Develop
The immediate priority is to build strong foundations across AP, AR, banking and reconciliations. Over the first 12–18 months, we expect the successful candidate to take on broader month-end and management accounting responsibilities, support commercial analysis and contribute more directly to Finance reporting. If BWP completes acquisitions, there may also be future exposure to group, consolidation and European entity work.
What do I need to showcase in my CV to stand out?
We're looking for someone with Around one to two years’ experience in a transactional Finance role, or a relevant degree / placement year with meaningful practical Finance experience as well as the following skills, experience and qualifications:
Essential
· A sound understanding of Accounts Payable and / or Accounts Receivable processes.
· Excellent attention to detail, numeracy and the discipline to complete reconciliations thoroughly.
· Good working knowledge of Excel and confidence learning new finance and workflow systems.
· The initiative to investigate differences, ask sensible questions and see issues through to resolution.
· Clear and professional communication with colleagues, clients and suppliers.
· A genuine interest in AI and automation, with the judgement to use technology safely, critically and effectively.
· Ambition to develop towards a broader Finance career and, ideally, a professional accountancy qualification such as ACCA.
Desirable
· Experience in a marketing, creative, media, professional services or other project-based business.
· Experience of Xero, Synergist or a similar job costing / project accounting platform.
· Exposure to month-end close, balance sheet reconciliations, VAT or management accounts.
· AAT qualification, early ACCA study or a relevant Finance / Accounting degree.
Personal Qualities
· Organised and reliable – able to manage recurring deadlines while responding to changing priorities.
· Curious and improvement-minded – interested in why a process works, not only how to complete it.
· Commercially aware – understands that accurate and timely Finance information helps the wider business make better decisions.
· Confident but grounded – willing to challenge constructively, own mistakes and learn quickly.
· Collaborative, positive and comfortable working in a fast-paced agency environment.
· High standards of integrity, discretion and accountability.
What We Offer
· £30,000 – £32,000 salary, dependent on experience.
· Company-funded professional study support after successful completion of the six-month probation period, subject to an agreed development plan.
· 25 days’ annual leave, plus your birthday off.
· Hybrid working after the initial four-week onboarding period.
· Workplace pension and free on-site parking at the Marlow office.
· Employee perks and cashback through CharlieHR.
· Structured learning and development through the BWP Academy, plus a personal development plan and regular reviews.
About BWP Group
BWP Group is an award-winning strategic creative agency built for commercial performance. Our in-house teams span strategy, creative, digital, social, PR, media, experiential and production, working together for clients across retail destinations, leisure and attractions, wine and spirits, and ambitious brands. We are a team of more than 90 people across Marlow and Manchester, and we are proud to have been recognised in The Sunday Times Best Places to Work 2025.
The Finance Team sits at the commercial heart of the agency. We provide the accurate information, robust controls and clear insight that allow BWP’s teams to deliver great work, manage risk and grow profitably.
LOVE: Living Our Values Every Day
At BWP, our values shape how we work, collaborate and support each other every day. They guide the way we work with our clients, the way we support our colleagues and the standards we hold ourselves to.
As part of our 2026 ambition, we're putting a particular focus on Accountability and Kindness – taking responsibility for our actions, being honest when things don't go as planned, and treating each other with respect, fairness and empathy, particularly when things are difficult.
And we like to recognise the people who bring these values to life. Our monthly Star of the Month reward and recognition scheme celebrates colleagues who make a positive difference to the people around them and demonstrate what our values look like in action.
We're looking for someone who:
- strives to make a positive and IMPACTFUL difference in everything you do – whether that's delivering great results for clients, supporting colleagues or helping your accounts and the agency grow
- is genuinely PASSIONATE about marketing, great client work and getting the best from yourself and those around you – while bringing energy, enthusiasm and a sense of fun to agency life
- isn't afraid to challenge a client, question a brief or push an idea further when you know there's a better way of doing things – showing a BRAVE mindset in the way you think, lead and work
- is approachable, supportive and genuinely HUMAN in the way you work with clients and colleagues – building trusted relationships, developing junior team members and treating people with respect, fairness and empathy
I'm interested. What happens next?
If you think this could be the role for you and you match what we're looking for, we’d love to hear from you.
Please apply here: https://jobs.recruit.charliehr.com/bwp/finance-assistant-8ab79de9-ed4c-4c5a-9e9b-d899061911e8/view-job?ref_token=477bc9221816fa0b3ecba5b04dd95e37da475f5334da8d4b1d0defd76654bf65
and send in your CV and a short covering letter introducing yourself and why you feel this role is right for you.
If we think you could be a great addition to the team, we’ll invite you to a Teams interview with our Finance Director. Nail that conversation, and the next step will be an invitation to our office, where you’ll meet more of the team and have the opportunity to show us what you can do. Impress us, and you could be our newest team member!
We’re looking for the right person to join us as soon as possible, so applications will be reviewed as they come in. We aim to respond to all applicants within two weeks of receiving your application.
Equal Opportunities
BWP Group is an equal opportunities employer. We welcome applications from people of all backgrounds and make recruitment decisions based on skills, experience and potential. If you require reasonable adjustments during the recruitment process, please let us know.
Policies and Responsibilities
The successful candidate will be expected to uphold BWP Group’s policies and values, including those relating to ethics, confidentiality, data protection, information security, equality, wellbeing and responsible use of technology. This job description describes the principal responsibilities of the role and may be updated reasonably as the business and Finance function develop.
Pay: £30,000.00-£32,000.00 per year
Benefits:
- Company events
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
Work Location: Hybrid remote in Marlow SL7 1DB
