Role Overview
The HR Assistant provides essential operational and administrative support to the HR Manager, with a primary focus on recruitment coordination, HR administration, and data management. The role supports the effective delivery of the wider HR strategy while ensuring that day-to-day HR processes run efficiently, accurately, and confidentially.
This is a hands-on role suited to an organised and detail-oriented individual who is comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Recruitment Support (Core Duties)
- Screen CVs against defined role criteria and prepare shortlists for review by the HR Manager.
- Coordinate interviews, including scheduling, diary management, and communication with candidates.
- Act as a point of contact for candidates throughout the recruitment process, ensuring a professional and timely candidate experience.
- Support the HR Manager in the delivery of the recruitment strategy and hiring plans.
- Maintain and update the applicant tracking system (Recruitee) and associated recruitment trackers.
- Assist with the preparation of recruitment reports and hiring metrics.
HR Administration & Data Management (Core Duties)
- Maintain accurate, up-to-date, and confidential employee records and HR documentation.
- Manage the HR inbox, responding to routine queries and escalating issues where appropriate.
- Ensure HR systems and trackers are kept current and data integrity is maintained.
- Support the preparation of HR metrics, dashboards, and reporting.
- Assist with onboarding and offboarding administration as required.
Training & Development Support
- Provide administrative support for the coordination of training programmes.
- Assist with the organisation, scheduling, and tracking of training activities.
- Support the maintenance of training records and learning materials.
- Wider HR & Business Support
- Provide general administrative support to HR initiatives led by the HR Manager.
- Support the internal accounts department with administrative tasks where required.
- Assist with ad-hoc HR projects in line with business needs.
- Support compliance-related administration and documentation as the business grows.
Skills & Experience
- Previous experience in an HR, recruitment, or administrative role (desirable but not essential).
- Strong organisational skills with excellent attention to detail.
- Ability to manage confidential information with discretion and professionalism.
- Confident communicator, both written and verbal.
- Comfortable working with HR systems and databases (experience with Recruitee advantageous).
- Proficient in Microsoft Office or Google Workspace.
Personal Attributes
- Highly organised and methodical
- Proactive and willing to learn
- Reliable and dependable
- Comfortable working to deadlines
- Team-oriented with a supportive approach
Additional Information
This job description outlines the core responsibilities of the HR Assistant role but is not intended to be exhaustive. The post-holder may be required to undertake additional duties appropriate to the role and level, in line with business needs.
Pay: £40,000.00-£50,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Gym membership
- Health & wellbeing programme
- Private medical insurance
- Referral programme
- Sick pay
Work Location: In person
