Office & Accounts Administrator
Location: Knaresborough, North Yorkshire, HG5 8PJ
Salary: £28,500–£31,000, depending on experience
Hours: 40 hours per week, Monday to Friday
Contract: Permanent, full-time, office-based
About CCS Group
CCS Group is a fast-growing specialist industrial and commercial cleaning company delivering projects for clients throughout the UK.
We are a friendly, close-knit and ambitious team looking for an organised and proactive Office & Accounts Administrator. This is an opportunity to join a growing business, take ownership of a varied workload and develop your skills across both office administration and accounts.
The role
This varied position combines general office administration with day-to-day accounts support.
You will play an important role in keeping the office organised and helping our accounts function operate accurately and efficiently.
You will work closely with colleagues across the business, including our Accounts Manager and senior management team. No two days are the same, so the position will suit someone who is adaptable, approachable and comfortable managing competing priorities.
Office administration responsibilities
- Helping to coordinate the day-to-day running of the office
- Providing administrative support to colleagues and management
- Preparing correspondence, documents, spreadsheets and reports
- Answering incoming telephone calls and directing enquiries appropriately
- Monitoring email inboxes and responding to routine enquiries
- Maintaining organised filing systems and accurate company records
- Ordering and managing office supplies and staff uniforms
- Coordinating meetings, appointments and travel arrangements
- Supporting the organisation of company events and team activities
- Undertaking other reasonable administrative duties as the business develops
Accounts administration responsibilities
- Providing day-to-day administrative support to the accounts department
- Posting bank transactions accurately to the accounting system
- Processing and recording supplier invoices
- Obtaining internal invoice approvals
- Reconciling supplier statements and investigating discrepancies
- Helping to ensure invoices and receipts are obtained and recorded correctly
- Supporting the preparation of supplier payment runs
- Assisting with credit control, including issuing customer statements and payment reminders
- Responding professionally to supplier and customer account queries with support from the Accounts Manager
- Maintaining accurate electronic financial records
About you
Essential:
- At least one year’s experience in an office administration position
- Strong organisational skills and close attention to detail
- Confidence communicating professionally by telephone, email and in person
- Ability to prioritise a varied workload and meet deadlines
- Ability to work independently while contributing to a small team
- Good working knowledge of Microsoft Outlook, Word and Excel
- Comfortable working with figures and maintaining accurate records
- Positive, proactive and dependable approach
Preferred:
- Previous accounts or finance administration experience
- Experience processing supplier invoices
- Experience posting bank transactions or completing reconciliations
- Credit control or customer account experience
- Experience using QuickBooks or another accounting system
A full UK driving licence would be useful but is not essential.
Training will be provided in our systems and company procedures. However, candidates should already have strong general administration skills, confidence using Microsoft Office and an aptitude for accurate financial administration.
What we offer
- Salary of £28,500–£31,000, depending on experience
- Permanent, year-round employment
- Monday-to-Friday working
- Company pension
- 28 days’ paid holiday, including bank holidays
- MediCash health cash plan after successful completion of probation
- Casual dress
- Company events
- Training across a broad range of office and accounts functions
- Opportunity to develop your responsibilities as the company grows
- Friendly and supportive small-team environment
- Free off-site parking
Pay: £28,500.00-£31,000.00 per year
Benefits:
- Casual dress
- Company events
Experience:
- Office Administration: 1 year (required)
- Excel: 1 year (required)
- Word: 1 year (required)
- Accounts or finance administration: 1 year (preferred)
Work Location: In person
