Overview
We are seeking a highly organised and proactive Personal Assistant to support the Managing Director in a dynamic professional environment. This role involves managing a wide range of administrative tasks, coordinating schedules, and ensuring smooth communication across departments. The ideal candidate will possess excellent organisational skills, be proficient in office software, and demonstrate exceptional attention to detail. This paid position offers an excellent opportunity for individuals looking to develop their administrative expertise within a reputable organisation.
Responsibilities
- Manage and maintain the Managing Director’s calendar, scheduling meetings, appointments, and travel arrangements efficiently
- Handle correspondence including emails, phone calls, and written communication with professionalism and courtesy
- Prepare reports, presentations, and other documentation using Microsoft Office and Google Workspace tools
- Perform data entry tasks accurately and maintain organised records
- Assist with organising company events, meetings, and conferences
- Manage incoming enquiries and direct them appropriately
- Maintain confidentiality of sensitive information at all times
- Support general administrative duties such as filing, photocopying, and ordering office supplies
- Utilise QuickBooks for basic bookkeeping tasks and expense management
- Ensure all administrative processes are completed in a timely manner with high accuracy
Skills
- Proven administrative experience with strong organisational skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
- Experience with QuickBooks or similar accounting software is desirable
- Excellent data entry skills with a high level of accuracy
- Strong phone etiquette and professional communication skills
- Ability to prioritise tasks effectively in a fast-paced environment
- Good typing speed to facilitate efficient document preparation
- Previous office experience is preferred but not essential; a keen willingness to learn is vital
- Demonstrated ability to handle confidential information discreetly
This role requires a dedicated individual who can work independently while supporting the Managing Director’s busy schedule. The successful candidate will be organised, proactive, and capable of managing multiple priorities efficiently.
Pay: £24,420.00-£36,000.00 per year
Benefits:
- Company events
- Company pension
- Employee discount
- Financial planning services
- Gym membership
- Private medical insurance
- Referral programme
- Relocation assistance
Work Location: Hybrid remote in Edinburgh EH2 3ES
