Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
- Answer and direct phone calls
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Organize and schedule meetings and appointments
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Maintain contact lists
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Produce and distribute correspondence memos, letters, faxes and forms
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Develop and maintain a filing system
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Order office supplies
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Provide information by answering questions and requests
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Take dictation
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Research and creates presentations
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Generate reports
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Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
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Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
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Write letters and emails on behalf of other office staff
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Maintain computer and manual filing systems
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Handle sensitive information in a confidential manner
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Take accurate minutes of meetings
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Reply to email, telephone or face to face enquiries
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Develop and update administrative systems to make them more efficient
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Resolve administrative problems
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Receive, sort and distribute the mail
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Answer telephone calls and pass them on
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Coordinate repairs to office equipment
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Greet and assist visitors to the office
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Photocopy and print out documents on behalf of other colleagues
- Proven admin or assistant experience
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Knowledge of office management systems and procedures
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Excellent time management skills and ability to multi-task and prioritize work
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Attention to detail and problem solving skills
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Excellent written and verbal communication skills
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Strong organizational and planning skills
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Proficient in MS Office
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High school diploma or equivalent; college degree preferred
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Administrative Assistant top skills & proficiencies:
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Reporting Skills
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Administrative Writing Skills
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Microsoft Office Skills
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Professionalism
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Problem Solving
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Inventory Control
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Verbal Communication
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Office Administration Procedures
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Typing Skills
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Attention to Detail
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Accuracy
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Multitask
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Telephone Skills
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Teamwork
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Discretion and Judgment
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Patience
We are looking for a competent Volunteer Office Support Worker to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Please send your CV and cover letter to [email protected]
