Job Summary
We are seeking a dynamic and detail-oriented Office Administrator/Bookkeeper to join our team! This vital role combines administrative excellence with financial oversight, ensuring smooth daily operations and accurate financial record-keeping. As the backbone of our office, you will manage a variety of tasks that keep our business running efficiently, from handling correspondence and maintaining precise financial records. Your proactive approach and strong organisational skills will contribute significantly to our Club's success and growth.
Responsibilities
- Oversee accounts payable processes by verifying invoices, processing payments, and maintaining vendor relationships using accounting software Sage.
- Maintain accurate financial records by recording transactions, reconciling accounts, and preparing financial reports regularly.
- Processing employee expense reimbursements to ensure timely and accurate payments.
- Support budgeting activities by tracking expenses and assisting in financial planning.
- Organise and maintain filing systems for both physical documents and digital records to ensure easy retrieval and compliance.
- Quarterly VAT returns.
- Manging Petty Cash & other ad hoc activities.
- Manage daily office operations, including greeting visitors, answering phone calls, assisting with function bookings and handling correspondence with professionalism and enthusiasm.
- Collaborate with team members to improve office procedures, streamline workflows, and enhance overall efficiency.
Skills
- Proficiency in accounting software Sage is preferable for managing financial transactions accurately.
- Strong knowledge of accounts payable processes, invoice management, and expense tracking. Book keeping experience is essential.
- Excellent organisational skills with the ability to multitask effectively in a fast-paced environment.
- Exceptional communication skills for interacting with vendors, clients, and team members professionally.
- Attention to detail to ensure accuracy in bookkeeping tasks and financial reporting.
- Familiarity with general office administration tasks including scheduling, correspondence, and record keeping.
- Ability to adapt quickly to new software tools or procedures related to accounting or office management.
Join us in a role where your organisational talents and financial expertise will make a real impact!
Work Location: In person
