Hire Fleet Coordinator
Salary: £30,000
Berkeley – depot based
Full-time, 42.5 hours
Want to join an externally accredited Great Place to Work where 80% of colleagues would recommend the business, and that continues to grow through consistent high performance? NRG Riverside Group is committed to building a sustainable, secure environment where people can thrive. Following recent years of success, NRG Riverside Group has officially acquired Specialist Fleet Services (SFS), a fantastic business with a first-class reputation for customer service. Together, we're strengthening our nationwide offering, combining expertise and resources while maintaining the high standards our customers expect. Ready for your next career step? Apply today and be part of our exciting future.
Are you an experienced Hire Fleet Coordinator looking for your next challenge? We currently have a fantastic opportunity to work within our Berkeley depot on a permanent basis. The Hire Fleet Coordinator is primarily responsible for driving sales growth through short-term fleet hires, building strong relationships with new and existing clients, and managing the end-to-end hire process from initial enquiry to delivery. In this role, you should be a confident, outgoing communicator with a strong sales and customer service mindset, ensuring high accuracy, compliance, and seamless logistics. Fleet utilization, customer satisfaction, and administrative excellence are at the forefront of the role.
The Hire Fleet Coordinator will work very closely with all facets of the organisation including:
- The Hire Fleet Manager
- The Service & Workshop Departments
- Logistics & Delivery Drivers
- Existing and Prospective Hire Customers
Our business continues to grow at a fast pace, and we need to secure a superstar! If you believe this could be you, we want to hear from you!
What candidate are we looking for?
- Proven experience in telephone-based sales and customer service, including proactive outbound sales calls
- Excellent telephone manner and verbal communication skills with a proven ability to build rapport and manage customer relationships at all levels
- Highly organized and methodical with strong administration skills and high attention to detail
- Good literacy, numeracy, and IT skills, with proficient knowledge of MS Office systems
- Ability to work under pressure and prioritize workloads to meet tight deadlines
- Full clean UK driving license
- A professional approach to conduct rules, demonstrating integrity, due skill, care, and diligence to ensure customers are treated fairly
The following additional skills would be an advantage:
- A passion for selling with confidence in proactive lead generation
- Knowledge of commercial and municipal fleet vehicles
- Experience handling hire administration, vehicle logistics, or transport scheduling
- Flexibility to support service departments and colleagues during busy operational periods
What will be your duties?
- Maximizing hire sales by handling incoming calls, processing customer enquiries, resolving queries, and making outbound sales calls to generate new business
- Managing vehicle hire orders from initial enquiry through to delivery, final IT input, recharges, and associated administrative tasks
- Ensuring all hire documentation and customer paperwork are fully completed and compliant with group standards
- Assisting with the coordination and allocation of delivery drivers across various locations to maximize vehicle utilization
- Producing daily and weekly reports on vehicle hires, fleet status, and sales activity
- Updating the Motor Insurance Database (MID) daily and maintaining accurate customer information on the sales database
- Assisting in the production of customer hire invoices and administrative recharges
- Identifying damage on off-hired or in-service vehicles and following documented processes to notify customers and process recharges
- Supporting the service department and other operational areas of the business as required to maintain seamless service delivery
In return for your hard work and dedication, we provide a number of great benefits, including, Salary Sacrifice pension, discounted shopping, cinema and gym membership and a talent development programme so you can see where your development and progression in our business can go.
In addition to a generous salary, you will also receive these benefits:
- 33 Days annual leave (inclusive of statutory).
- Salary Sacrifice pension.
- Employee Assistance Program.
- OnDemand GP and face to face counselling sessions.
- Online health advice portal.
- Benefit portal including retail, leisure, and holiday discounts.
- Dedicated training and development to support your career with our business.
- Recommend a friend bonus.
- Death in Service (available from day one of employment).
- Wellbeing programme.
- Free onsite parking and Birthday off
How can you apply?
Did you know that we accept applications in all varieties? We welcome all type of applications, whether you are a budding poet or artist, a songwriter, or a wordsmith where a traditional CV is more your style.
For all video/photo applications please ensure you demonstrate, similar to a traditional CV, that you meet the required skills and experience for the role to give you the best opportunity to be shortlisted for an interview.
If you wish to apply with a video, please upload a word document stating you have emailed your application and send your file to [email protected] (Please note – this is only for video or photo applications).
NRG Riverside Group has a recruitment process that is fair, inclusive and free from bias and we encourage our applicants to let us know if we can make it more user friendly for them. If our vacancies sound exciting, but your experience doesn’t 100% align, we still want to hear from you and would strongly encourage you to apply. We are proud to be an equal opportunity employer and are committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin ancestry, citizenship status, veteran status, and any other legally protected status under anti discriminatory laws.
