The Production & Administration Support Manager reports to the Finance Manager.
The Production & Administration Support Manager supports the Finance Manager and the Management Team in the following fields:
- Support Engineering and Production in the generation of Work Orders and reconcile the execution of the WOs (Production Schedule) with the Sales Order Acknowledge Schedule (SOA-Schedule)
- Report / Control Production Schedule against SOA-Schedule
- Report Performance of Production (KPI)
- Managing the procurement process considering supportive documentation, process, costs, quality and delivery date
- Keeping the supplier database up-to-date and preparing supplier reviews / reports on a regular basis
- Organising / scheduling the regular site / facility services coordinated with the Manufacturing / Operations Manager
- Organising / scheduling the regular IT services coordinated with the Finance and Operations
- Support and / or execute all administration tasks with the office team
___________________________________________________________________________________________
Responsibilities in details
ERP-system / database management / Reporting Sales Order Acknowledgement & Production
- Screen all data and delete obsolete data
- Update the “life” data with related “items” (components, Bill-of-Materials, materials, process times, supplier, work documentation)
- Reconcile the Excel component database with P+ database
- Controlling Production / Reporting of production performance
- Reporting of Capacity available, capacity booked, capacity covered / calculated with support of Production
- Reporting of SOA-Schedule performance
- Reporting of Project performance monthly
Work Order Management:
- Work Orders initiated by Sales / Project Management, Work Order generated by Project Management
- Work Order issued in reconciliation with the SAO-Schedule by Administration Support / Production Controlling
- Control / Report on Work Order Execution vs Production Schedule / SAO-Schedule (Control and report the work order process)
Procurement Process / Management:
· Supplier Relations and Procurement
- Manage the procurement process for Project Management / Production
- Manage the supplier database – generate supplier reviews / reports
- Prepare and initiate supplier audit / negotiations
Site / IT / Project Specific:
- Support Production and Finance on managing maintenance process for site / IT
- Support Stock Control
- Analysing reports and identifying opportunities for improvement and cost-saving
Administration & Organisational Works
- Execute and Support the Organisation in all administrative and organisational works
The key requirements are:
· We expect a work experience in this environment of 7-10 years.
· Previous accounts experience essential.
· Experience of Sage preferred.
· Experience with ERP-system (preferrable Progress +) required.
· Strong numerical skills
· Excellent knowledge Excel.
· Importantly – an enjoyment for figures and analysis
· Strong attention to detail and accuracy
· Personable and professional
· You will be working as part of team of 5-10 people, so you must be happy to help with administration works, as answering the telephones and assisting with customers as required.
Job Types: Full-time, Permanent
Pay: £32,000.00-£45,000.00 per year
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
Ability to commute/relocate:
- Milton OX14: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
