Part-Time Administration Assistant – Permanent
Location: NAEC Stoneleigh, Kenilworth, Warwickshire, CV8 2LG
Pay: £13.50 per hour.
Contract: Permanent, part-time
Hours: Minimum of two office-based days per week, with additional ad-hoc hours available
Working pattern: Flexible weekday start and finish times
About the Role
We are looking for an organised, confident and IT-literate Administration Assistant to support our busy catering department at NAEC Stoneleigh, one of the UK’s leading exhibition and event venues.
This is a permanent, part-time position requiring a minimum of two days per week in the office. We can offer flexibility around start and finish times; however, working on-site for the agreed two days is essential and non-negotiable.
Additional hours may be available on an ad-hoc basis, particularly during exhibitions and events. These hours may involve working as part of our food service team. There may also be opportunities to undertake supervisory duties for those who demonstrate the necessary skills, reliability and leadership ability.
Key Responsibilities
- Providing general administrative support to the catering department
- Maintaining accurate records, documents and spreadsheets
- Organising and managing files using SharePoint
- Producing and updating documents using Microsoft Word, Excel and other Microsoft Office applications
- Creating or updating simple menus, signs and promotional materials using Canva
- Responding professionally to telephone and email enquiries
- Liaising with clients, suppliers and other departments
- Assisting with quotations, orders, invoices, schedules and event paperwork
- Supporting the planning and administration of exhibitions and events
- Providing occasional operational support to the food service team during events
- Completing other reasonable administrative duties as required
Skills and Experience
The successful applicant will:
- Have a good working knowledge of Microsoft Office, particularly Excel, Word and Outlook
- Be confident using SharePoint to organise and manage files
- Ideally have experience using Canva
- Have excellent written and spoken English
- Be confident communicating with clients and suppliers by telephone and email
- Have strong organisational skills and excellent attention to detail
- Be able to prioritise their workload and work without constant supervision
- Be reliable, professional and comfortable working in a busy environment
- Have a flexible, hands-on and positive approach
- Be willing to support the wider catering team when required
Previous administration experience is essential. Experience within catering, hospitality or events would be helpful but is not required.
Location and Availability
This is an office-based role at NAEC Stoneleigh and is not suitable for fully remote or home working.
Applicants must:
- Be available to work a minimum of two days per week in the office
- Have reliable transport to NAEC Stoneleigh, CV8 2LG
- Be eligible to work in the United Kingdom
- Be willing to work occasional additional event hours where mutually agreed
What We Offer
- A permanent, part-time position
- Flexible weekday start and finish times
- Additional ad-hoc event hours
- Opportunities to gain experience in event catering and hospitality
- Potential progression into event supervisory work
- Free on-site parking
- Discounted or free meals while working
- A varied role within a busy event venue
- A friendly and supportive working environment
How to Apply
Please submit your CV together with a short cover note explaining your relevant administrative experience and availability.
Please highlight your experience of:
- Microsoft Excel and other Microsoft Office applications
- SharePoint
- Canva, if applicable
- Communicating with clients and suppliers
- Working independently and managing competing priorities
Pay: £13.50 per hour
Benefits:
- Free parking
- On-site parking
Application question(s):
- On a scale of 1–10, how would you rate your proficiency in Microsoft Excel? (e.g., managing data, using formulas, formatting sheets)
- This role is based at NAEC Stoneleigh (CV8 2LG). Do you have a reliable way to commute to this location for weekday shifts?
- This role involves regular phone and email contact with clients and suppliers. Do you have experience in a customer-facing or professional communication role?
Language:
Work authorisation:
- United Kingdom (required)
Work Location: In person
