The Finance Support Officer reports to the Finance Manager and is responsible for supporting the effective operation of the organisation’s finance function, ensuring compliance with government financial policies, financial regulations and audit standards.
Key Responsibilities
1. Line management responsibilities for the Finance Assistant, providing day-to-day supervision, workload allocation and performance management.
2. Completion of weekly drawdown requests to Office Sponsor Branch and completion of weekly payment runs, including supporting paperwork.
3. Assisting the preparation of monthly management accounts, including monthly accruals and prepayment workings, with supporting journals and relevant back-up, in-line with financial regulations and internal policy.
4. Reconciliation of bank statements, credit cards and supplier accounts.
5. Completion of monthly payroll importation into financial system and monthly payroll reconciliation.
6. Maintaining an accurate petty cash account and other financial records.
7. Assisting with the processing of invoices, purchase orders and payment requests in-line with financial regulations and internal policies and procedures.
8. Supporting the Finance Manager and Head of Finance with the monitoring of budgets, reporting of variances to managers, and adjustments to budget profiling where required.
9. Preparation of regular and ad-hoc financial reports for internal and external stakeholders
10. Assisting with year-end financial statements, including reconciliations and audit back-up and document preparation.
11. Operation of the Organisation’s financial information system, ensuring data integrity and compliance with internal controls.
12. Supporting the Finance Manager and Head of Finance in adhering to Financial Regulations, Internal Controls, Policies and Procedures and corporate governance requirements.
13. Being the initial point of contact for finance queries from internal staff, suppliers and, where applicable, external stakeholders.
14. Participate in team meetings and contribute to process improvement.
15. Deputise for the Finance Manager, where required.
16. Responsible for assisting the Finance Manager with records management within the Finance function, in line with General Data Protection Regulations (GDPR) and the Data Protection Act 2018.
17. To comply with Section 75 duties of the Northern Ireland Act 1998 by having due regard to the need to promote equality of opportunity between:
· Persons of different religious beliefs, political opinion, racial group, age, marital status or sexual orientation;
· Men and women generally;
· Persons with a disability and persons without;
· Persons with dependants and persons without.
18. Any other relevant duties appropriate to the grade as may be required.
Pay: £33,542.00-£34,231.00 per year
Benefits:
Work Location: Hybrid remote in Belfast BT1 1PG
