Facilities Administrator (12 month FTC)

Newbury Building Society -
Newbury

Apply Now

Job details

Fixed term contract
£15,000 a year

Benefits

Company pension
Paid volunteer time

Qualifications

Supplier ordering
Microsoft Word
Record keeping
Purchase orders
Driving Licence
Microsoft Outlook
CAFM software
Stakeholder liaison
Administrative support experience
Microsoft Office Suite
Administrative experience
Purchase order creation
Procurement support
Organisational skills
Customer support

Full job description

Location

Head office, Newbury

Hours

Wednesday to Friday 9.00am-5.00pm (21 hours per week)

Salary*

£15,000

Interview

60-minute competency-based interview held in our head office.
Interviews: Week commencing 8 June 2026.
Feedback will be provided regardless of outcome.

We have an exciting opportunity for a Facilities Administrator to join our Facilities Team.

In this role, you will provide essential administrative support to help ensure the safe, compliant and efficient delivery of facilities services across the Society. You will work closely with colleagues, suppliers and contractors, delivering excellent customer service while supporting the day-to-day operation of our facilities function.

This position would suit someone who is highly organised, enjoys working collaboratively and takes pride in delivering a professional service.

What will you be doing?

Key responsibilities include:

Support the Facilities Team in responding to requests received through the Facilities Helpdesk system (CAFM).
Administer the CAFM system, including raising and closing work requests, maintaining documentation, raising purchase orders and updating asset records.
Manage the Facilities Team mailbox, ensuring queries are addressed promptly and escalated where necessary.
Complete a range of administrative activities, including invoice reconciliation and access control administration.
Coordinate stationery orders for branch distribution.
Liaise with suppliers and contractors to support the delivery of facilities services.
Help ensure the Society continues to provide a safe and compliant working environment.

What skills and experience do you need?

Essential skills and experience:

Strong organisational skills to effectively meet deadlines and adapt to change
Experience of working with internal and/or external, customers to ensure the highest quality service experience.
Strong attention to detail and ability to maintain accurate records and documentation
Competent in the use of Microsoft packages - Word, Excel, Outlook and Office 365.

Desirable skills and experience:

Driving licence.
Experience in an administrative or coordination role.

If you are looking for a role where no two days are the same and where your organisational skills can make a real difference, we would love to hear from you.

Why choose us?

We want to help you develop – we are accredited by the Financial Services National College for the quality of our learning and development practices. No matter your role, there will be opportunities to take on new responsibilities and be involved in projects to further your career.
We want to look after and reward you - you will receive a generous holiday allowance, contributory stakeholder pension scheme, access to wellbeing programmes, and your birthday off.
We care about our communities – as well as providing financial services, we get involved in supporting local charities and people. This means regular opportunities to volunteer, fundraise, and help with community events and activities. All employees also receive two paid days of volunteering every year to help causes they feel passionately about.

The salary offered is dependent on evidence of key competencies and skills you currently have. Newbury Building Society pride themselves on recruiting for potential so if you do not meet all of the criteria in terms of knowledge, experience and skills, you will benefit from learning and development opportunities to enable you to work towards the top of the salary range. This will be via ongoing feedback from your line manager and assessment of your progression against all the criteria.

Apply Now

What will you be doing?

What skills and experience do you need?

Why choose us?

Jobseeker tools

Employer Tools

Browse

Stay Connected