The Bart Ingredients company has been sourcing and selling herbs & spices for over 60 years. In that time the business has grown from being a husband-and-wife team selling spice racks locally, to an organisation with over 200 employees with products distributed across the UK. Today the business remains privately owned and is in its sixth year of being part of the Fuchs Gruppe family - the world’s largest privately owned herbs & spices business.
Our purpose is simple - ‘To bring the joy of food to life’ and to do it in the most sustainable way. The success of the business is routed in its people who make the business what it is with their shared passion for achieving the best and cultivating the family culture we are proud to retain.
A fantastic opportunity has arisen for an Inbound Coordinator to work in our facility in Severn Beach.
This is a key operational role responsible for coordinating inbound deliveries, maintaining accurate stock records and ensuring goods move efficiently from suppliers into the warehouse. You will work closely with suppliers, warehouse operations and the outbound team to make sure deliveries are planned effectively, discrepancies are resolved quickly and stock information remains accurate.
The role would suit someone with experience in warehouse, logistics, supply chain or stock administration who enjoys working in a busy environment where priorities can change throughout the day.
Key responsibilities:
- Inbound & Delivery Management
- Book all inbound deliveries into the intake system.
Stock Control & Accuracy
- Take ownership of maintaining accurate intake stock records within the system.
- Investigate and resolve delivery and stock discrepancies.
- Ensure stock movements and receipts are recorded accurately and promptly.
- Monitor third-party stock levels and arrange collections or replenishment when required.
- Support the warehouse in maintaining high levels of stock accuracy.
Supplier Coordination & Returns
- Act as a key point of contact for suppliers regarding inbound deliveries.
- Follow up on late, missing or incorrect deliveries and work with suppliers to resolve issues.
- Process returns to suppliers and manage associated queries through to resolution.
- Book and coordinate shipments required for intake testing and samples.
Documentation & Systems
- Maintain accurate inbound, stock and logistics documentation.
- Ensure delivery information and stock movements are correctly recorded within company systems.
- Investigate system-related discrepancies and support corrective action.
- Maintain accurate records to support traceability and operational requirements.
Internal Support & Issue Resolution
- Respond to internal queries relating to deliveries, stock availability and inbound movements.
- Investigate and resolve warehouse and system-related issues.
- Act as an escalation point for inbound delivery and supplier issues.
- Work closely with the warehouse team to prevent inbound issues affecting day-to-day operations.
Coordination with Outbound
- Work closely with the outbound team to ensure stock availability for customer order fulfilment.
- Communicate expected deliveries, shortages and delays.
- Support operational planning by highlighting potential stock or delivery issues.
- Help align inbound priorities with wider warehouse requirements.
- Maintain and manage the inbound delivery schedule/calendar.
- Coordinate daily intake requirements with warehouse operations.
- Manage delivery changes, cancellations and re-bookings.
- Communicate changes and priorities to the relevant teams.
Person specification:
- Previous experience in warehouse, logistics, supply chain or stock administration.
- Strong organisational and planning skills.
- Excellent attention to detail, particularly around stock and system accuracy.
- Good communication skills and the confidence to deal with suppliers and internal departments.
- Experience investigating and resolving stock or delivery discrepancies.
- The ability to manage multiple priorities in a fast-paced operational environment.
- Good general IT skills.
- Previous experience using a WMS or ERP system would be advantageous.
- A proactive approach to identifying and resolving problems.
What we offer:
Bart believe our people are our most important asset and offer the following benefits in addition to your salary:
· Pension scheme:
o Salary sacrifice scheme with company contribution of 4%
· Extra leave:
o Holiday purchase scheme – up to an additional 5 days each year
o Enhanced bereavement and pregnancy loss leave
· Life assurance:
o 2 x annual salary after 3 months service
· Wellbeing:
o Access to GP24 service which is a remote GP & second opinion medical service
o Access to onsite Mental Health First Aiders
o Medicash - cash health plan
o Grocery Aid access - They offer emotional, financial, practical advice and support on a wide range of topics for all grocery colleagues and their immediate families
· Discounts:
o Money off in stores, holidays and days out discount platform
o Cycle to work scheme
· Others:
o Long Service Awards
o Social events
We would love you to join our team!
The hours for this role are 40 hours per week Monday – Friday between 9am-5pm.
Diversity & Inclusion
At Bart Ingredients we are committed to promoting equal opportunities and fostering a rich diversity within our workplace where all individuals are valued treated with fairness, dignity and respect.
As an equal opportunities employer, we recruit on a fair and equal basis, welcoming applications from candidates regardless of age, ethnicity, gender identity or reassignment, disability, pregnancy & maternity status, sexual orientation, religion or belief or marriage/civil partnership status.
In line with the Ban the Box initiative, we do not ask you about any unspent criminal convictions during the recruitment process.
Bart Ingredients are a proud Disability Confident Employer, and we guarantee an interview for candidates who declare a disability and meet the minimum criteria for the role.
We recognise that people are different and can work in different ways. If you need any adjustments during the recruitment process or for applying in a different format, please contact our HR team and they will be happy to help. [email protected] - 0117 9773474
Job Types: Full-time, Permanent
Pay: £32,000.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Health & wellbeing programme
- Life insurance
- On-site parking
- Store discount
Licence/Certification:
Work Location: In person
