Overview
Kelston Sparkes Group is a family-owned, medium-sized and rapidly growing company. We are currently seeking an enthusiastic and detail-oriented Purchase Ledger and Finance Assistant with experience in purchase ledger to join our team.
The role will be a minimum of 30 hours per week on a flexible basis which can be discussed and will be office based.
Role Overview
We are looking for a proactive and highly organized Accounts and Purchase Ledger Assistant to join our busy finance team. You will be responsible for providing vital administrative support to the Finance department, ensuring that all supplier payments and expenditures are processed efficiently and accurately. In addition to finance duties, you will assist with daily transactional finance tasks and support the senior finance team. This role offers an excellent opportunity for growth and hands-on experience across the company.
Key responsibilities
- Invoice Processing: Process high volumes of supplier invoices and credit notes, ensuring accurate 3-way matching (purchase order, delivery note, and invoice) and correct nominal coding via document management software.
- Reconciliations: Perform regular supplier statement reconciliations and promptly investigate and resolve any discrepancies.
- Payment Runs: Prepare and process payment runs (e.g., BACS) in accordance with agreed payment terms.
- Query Management: Manage the accounts payable inbox, acting as the first point of contact for internal and external supplier queries.
- Admin Support: Maintain and update supplier accounts, set up new supplier accounts, and assist with month-end close activities including raising miscellaneous sales invoices. Reconciliation of stone delivery notes to invoices using excel
Person Specification - Essential Skills and Qualities:
· Previous experience in purchase ledger.
· Strong numerical skills and attention to detail.
· Excellent organisational and time management abilities.
· Proficiency with Microsoft Office, especially Excel; experience with purchase ledger accounting software Pegasus Opera is preferred although training will be provided.
· Ability to investigate issues and resolve queries independently.
· Ability to work independently and as part of a team.
· Excellent communication skills, both written and verbal.
· Transport is essential.
Package
- Flexible 30 hours minimum
- Based at Stanton Drew office (Bristol, BS39 4DE)
- Holiday: Starting at 20 days (increases on length of service) and statutory bank holidays
- Pension
- Free on-site parking with charging points
Please note;
- You must have the right to work in the UK. We cannot offer sponsorship support
- The role is office based. However, we are open to some flexibility with working hours & days for the right candidate.
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
