Duchy College is looking to recruit a Payroll and Accounts Officer to join our Bursary Team. Reporting to the Bursary Manager you will be responsible for the accurate and timely payment of staff, assisting colleagues with Purchase Ledger and other aspects of accounting. This role is integral to the smooth running of the organisation. If you are passionate about pay, tax codes, pension contributions and love to see a well balanced spreadsheet we would love to hear from you.
The ideal candidate will have experience of working in a busy finance or payroll team and be able to demonstrate the skills and abilities required. You will have a qualification in Finance, preferably AAT. Often the first point of contact for new staff, located in a busy office in the centre of school with an excellent eye for detail and great communication skills are a necessity. For further details of the duties and responsibilities involved in the role, please refer to the job description for the role.
This is a year round position full time position, 35 hours per week. We would also be happy to consider applications from candidates looking to work 4 days per week.
Main Duties and responsibilities
Key responsibilities:
Payroll & Pensions
- To arrange the monthly payment of staff salaries through the computerised payroll system involving the collation and input of all relevant information including new starters, leavers, contract changes sickness absence payments, holiday pay, maternity and paternity pay;
- Liaise with HR Manager and HR Administrator to ensure new starters and leavers are processed in a timely manner and communicate any changes or queries.
- To administer the Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP) and Statutory Paternity Pay (SPP) schemes and advise staff on these schemes;
- To make accurate monthly RTI submissions;
- To conduct monthly reconciliations of the payroll for review;
- To provide advice to staff in relation to pay, taxation and National Insurance;
- To ensure manual and computerised records are accurately maintained;
- To arrange the administration of benefits schemes such as pensions;
- To calculate and administer P60s and P11Ds
- To communicate with external agencies such as the Inland Revenue, pension schemes and life assurance and income protection to ensure that monthly payments and records are accurate and timely;
- When required, to prepare pay related letters to staff such as the communicating of any annual pay rises and other changes in pay;
- To assist with any pay or pensions related audits (for example PAYE Inspections);
- To keep up-to-date with pay and pension related legislation
Accounts
- Understanding all roles / functions and providing back up e.g. Fees, Purchase Ledger and management accounts;
- Sales ledger;
- Setting up direct bank payments or BACS;
- Petty cash administration;
- Banking;
- Preparation and reconcilation of extra charges for pupils;
- Control and reconciliation of school credit card;
- Cost centre reconciliation to support Bursary Manager;
- Being point of contact for Bursary enquiries;
- Maintaining strong relationships with customers and suppliers; and
- Reviewing systems and processes and making improvements where necessary.
Person Specification
Essential - Qualifications
- Financial accounts experience
- Excellent level of numeracy (educated to GCSE including Maths and English (Grade A-C);
Desirable – Qualifications
- AAT qualification
- Competence with and experience of payroll systems and procedures
Essential skills and abilities
- Strong administration skills;
- Excellent IT skills, especially excel;
- Ability to maintain absolute discretion and maturity in handling sensitive/confidential data;
- Ability to take responsibility for own work;
- Good communication, interpersonal and presentation skills;
- Ability to deal calmly, professionally and effectively with a diverse group of people at all levels both within and outside Harrogate Ladies’ College;
- Tact and diplomacy;
- Ability to work to and achieve tight deadlines;
- Excellent organisational skills;
- Excellent attention to detail with the ability to actively seek and find solutions to problems;
- High standards of work and performance;
- Effective team player with a ‘can do’ attitude.
Duchy College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant must be willing to undergo child protection screening appropriate to the post and cannot start in post until all pre-employment checks have been completed satisfactorily. The School is an educational charity and equal opportunities employer.
Job Types: Full-time, Permanent
Pay: £27,000.00-£28,500.00 per year
Benefits:
- Company pension
- Discounted or free food
- Health & wellbeing programme
- Life insurance
Ability to commute/relocate:
- Harrogate HG1 2QG: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Payroll: 2 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
