Job Overview
We are seeking a highly organised and proactive Office Coordinator to oversee daily administrative operations within our organisation. The successful candidate will play a vital role in ensuring smooth communication, efficient workflow, and effective team management. This position offers an excellent opportunity for individuals with strong clerical and administrative skills to contribute to a professional environment while developing their career in office management. The Office Coordinator will be responsible for supporting various departments, managing schedules, and maintaining organisational standards to optimise overall productivity.
Responsibilities
- Manage and coordinate daily office activities to ensure operational efficiency.
- Oversee team management tasks, including supervising administrative staff and delegating responsibilities as necessary.
- Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and budgeting support.
- Handle human resources functions such as onboarding new staff, maintaining personnel records, and assisting with employee queries.
- Supervise clerical duties including filing, data entry, correspondence handling, and document preparation.
- Provide exceptional communication support via phone, email, and face-to-face interactions, ensuring professional phone etiquette at all times.
- Organise meetings, appointments, and schedules for management and staff members.
- Ensure the office environment remains organised, tidy, and well-stocked with necessary supplies.
- Support organisational projects and initiatives by coordinating logistics and tracking progress.
Skills
- Proven experience in office administration or related roles with strong organisational skills.
- Proficiency in QuickBooks for financial management tasks.
- Demonstrated team management and supervising experience to lead administrative personnel effectively.
- Knowledge of human resources procedures including onboarding processes and personnel record maintenance.
- Excellent communication skills with an emphasis on professional phone etiquette.
- Strong organisational skills with the ability to multitask efficiently under pressure.
- Adept at handling clerical tasks such as data entry, filing systems, and correspondence management.
- Ability to work collaboratively within a team environment while also demonstrating independence in task completion.
This role is ideal for a motivated individual eager to contribute to a dynamic organisation while advancing their career in office coordination and management within a professional setting.
Pay: £24,420.00-£30,000.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
