Assistant to Director
Location: 251 Bromley Road, London, SE6 2RA
Hours: Monday to Friday, 9:00am – 5:00pm
Salary: Competitive, depending on experience
About the Role
I am looking for a highly organised, enthusiastic and reliable Assistant to Director to support me with the day-to-day running of my property portfolio, garage business and general administration.
I'm looking for someone who wants to become my right-hand person—someone I can trust to keep things organised, take ownership of their work and grow within the business.
This is a varied role where no two days are the same. You will work closely with me and become involved in many different aspects of my businesses. One day you could be arranging contractors and organising compliance documents, the next you could be dealing with tenants, organising digital files, helping with the garage or assisting with day-to-day business and personal administration.
A major part of this role will be helping me build organised, future-proof systems across both businesses. I want someone who enjoys bringing order to paperwork and digital files, creating simple processes and ensuring that information is always easy to find when it's needed.
As time goes on, I want you to become the first point of contact for many day-to-day enquiries, allowing me to focus on running and growing the businesses.
This is an excellent opportunity for someone looking for a long-term career where they can learn, take on more responsibility and grow within the business.
Main Duties & ResponsibilitiesProperty Portfolio
- Managing tenant records and tenancy files.
- Organising tenancy agreements and all property documentation.
- Creating and maintaining digital folders for every property.
- Organising compliance records, including Gas Safety Certificates, EICRs, EPCs, fire safety records and all statutory documentation.
- Monitoring renewal dates to ensure nothing is missed.
- Booking gas engineers, electricians, contractors and inspections.
- Liaising with tenants, contractors, suppliers and letting agents.
- Managing property keys and key registers.
- Coordinating tenant move-ins and move-outs.
- Logging maintenance issues and arranging repairs.
- Following up outstanding maintenance work until completed.
- Chasing certificates, invoices and outstanding paperwork.
- Updating spreadsheets and property databases.
- Keeping digital and paper filing systems organised.
- Helping develop systems that are simple, organised and future-proof.
Garage Business
- General office administration.
- Organising paperwork and maintaining accurate records.
- Liaising with customers, suppliers and contractors.
- Chasing invoices and outstanding jobs.
- Booking appointments and services.
- Ordering office supplies.
- Supporting the day-to-day running of the office.
- Looking for ways to improve organisation and efficiency.
General Support
- Diary and calendar management.
- Managing emails and correspondence.
- Answering telephone calls and responding to enquiries.
- Acting as the first point of contact for many day-to-day matters.
- Filtering calls, emails and enquiries before they reach me.
- Booking appointments and meetings.
- Carrying out online research.
- Preparing letters and documents.
- Assisting with general business and personal administration.
- Running occasional errands when required.
- Helping improve systems and processes across the business.
- Any other reasonable duties that help the businesses run smoothly.
About You
I'm looking for someone who:
- Is highly organised with exceptional attention to detail.
- Has excellent computer skills and enjoys creating organised digital filing systems.
- Can organise documents, folders and records so that information is easy to find and future-proof.
- Is confident using Microsoft Office, Outlook and is quick to learn new software.
- Is friendly, confident and professional.
- Has excellent communication and people skills.
- Is comfortable dealing with tenants, contractors, customers and suppliers.
- Is trustworthy, reliable and discreet.
- Can manage a varied workload and prioritise effectively.
- Uses their own initiative and enjoys solving problems.
- Takes pride in being organised and making improvements.
Previous administration, office or customer service experience would be an advantage, although full training will be provided for the right person.
Working With Me
This is a small business, so you won't be part of a large office team. There will be times when you're working independently and managing your own workload, so you'll need to be comfortable using your initiative and staying organised without constant supervision.
I'm looking for someone who enjoys responsibility and genuinely wants to make a difference. As you become more familiar with the businesses, you'll gradually take on more responsibility and become someone I can rely on to keep everything organised and running smoothly.
What I'm Looking For
I'm looking for someone who is naturally proactive and takes ownership of their work.
I don't want someone who waits to be told what to do or regularly asks, "Is there anything you need me to do?" Instead, I want someone who looks ahead, manages their own workload and uses their initiative to identify what needs doing.
Some days will be extremely busy, while other days will be much quieter. During quieter periods, I expect you to keep yourself productive by organising records, reviewing compliance, updating files, chasing outstanding items, improving systems, preparing for upcoming work and finding better ways of doing things.
If everything is up to date, I want you to be thinking about what could be organised better, what process could be improved and what would make the businesses run more efficiently.
Ultimately, I'm looking for someone who takes pride in making my life easier, enjoys being organised and wants to build a long-term career within the business.
What You'll Get
- A varied role where no two days are the same.
- The opportunity to learn about property, business and administration.
- The chance to take on real responsibility.
- A long-term career with opportunities to grow within the business.
- The opportunity to work closely with the Director and genuinely make a difference.
Apply
If this sounds like the type of role you'd enjoy, I'd love to hear from you.
Please send your CV through Indeed and call me directly on 07860 649919.
Even if you've already applied through Indeed, I'd still like you to give me a call. I'd much rather have a conversation and get to know you than rely solely on a CV.
I look forward to hearing from you.
Pay: £25,420.00-£26,000.00 per year
Work Location: In person
