First Aid and Medical Room Services
- Act as the primary first aider dealing with illness and injuries relating to pupils and staff as required, providing a compassionate and appropriate response to all, using reasonable judgement as to when a pupil can be returned back to lessons.
- Liaise with parents or emergency contacts when pupils need to be collected from School.
- Maintain records of all visits to the medical room appropriately.
- Ensure safe and orderly storage of pupil medications to be kept in School.
- Ensure that all necessary paperwork and parent consent documentation is in place for medications held in School.
- Maintain and implement systems and records to ensure that medications held in School are in date, liaising with parents/carers as required to ensure replacement of out of date medications.
- Maintain and update pupil records to provide accurate information regarding medical conditions.
- Liaise with parents, pastoral staff and external healthcare professionals in order to create/maintain Individual Healthcare Plans for all relevant pupils.
- Proactively support and administer the visits from the school immunisation service including the process for collection of consent in advance, arrangements for the setup of school facilities and liaison with the Heads of Year and other members of staff around the logistics for the days.
- Keep the medical lists available to staff up to date and remind staff of the location on a termly basis.
- Liaise with visit leaders and other administrative staff providing support for school visits to ensure that pupil medications are available for off site visits.
- Ensure that the defibrillators are checked and maintained as required by manufacturer recommendations.
- Oversee the medical room ensuring that adequate first aid equipment and in date consumables are available, ensuring orders are placed as required.
- Ensure that first aid packs located around the School and for school visits are checked on a regular basis to ensure they are in place and contain adequate and in date consumables.
- Maintain records of staff with First Aid at Work and Emergency First Aid at Work training and monitor when renewals or refresher training is required, liaising with the staff, training organisations and the Finance Department as required.
- Undertake any other duties required to ensure the efficient, safe and effective running of the medical room and first aid services including regular communication and liaison with other members of the Operations Team who are involved in providing first aid and medical room cover.
- Act as a signatory for the Reprographics and the First Aid budgets
Reprographics Services
- Undertake reprographics work including (but not limited to) copying documents, producing booklets, preparing exam scripts, producing programmes and leaflets for school events, laminating and binding of documents.
- Receive, prioritise and complete requests for reprographic work in an efficient manner ensuring the completion of tasks to meet deadlines.
- Have regard for value for money in the use of resources whilst delivering the reprographic service.
- Communicate constructively with members of staff, and the Performance Reviewers when necessary, about requests for work, workload and required deadlines.
- Monitor stocks of paper, card and other consumables required for the reprographic service and ensure orders are placed as required.
- Ensure that stocks of consumables and other supplies are stored neatly and appropriately.
- Produce Staff ID badges, taking photographs of new starters liaising closely with the HR & Operations Manager.
- Oversee PaperCut (or equivalent service) ensuring records in the system are kept up to date with staff leavers and starters and assigning to the correct department accounts. Check monthly reports on usage and ensure information about additional reprographic departmental charges for items such as paper and laminates are provided to the Finance Department.
- Manage the day to day running of the multi-functional devices (MFDs) in the school, ensuring that they are well stocked with consumables.
- Liaise with the photocopier contractor for repairs and service visits for all MFDs in the school as required.
- In conjunction with the Finance Department, play a key role in the tender and negotiation of new reprographic contracts as required.
- To have regard to data protection and copyright issues in relation to all copied materials and provide advice on copyright issues to all staff members as required.
Administrative and Operational Support:
- Support individual members of the Administration Team during peak times as directed by the Senior Administration Manager
- Ad hoc administrative tasks as directed by the Senior Administration Manager
Full time and part time options available dependent on the right candidate:
25 hrs per week - Scale 7-10 - £17,540-£18,306 (£30,288-£31,611 FTE)
36 hrs per week - Scale 7-10 - £25,257-£26,361 (£30,288 - £31,611 FTE)
Pay: £17,540.00-£26,361.00 per year
Work Location: In person
