As a Property Investment Team Coordinator my core purpose is to:
As Property Investment Team Coordinator, you’ll help us keep our investment and project activity moving—smoothly, accurately and on time. You’ll provide high-quality coordination and
administrative support across a busy portfolio of property projects, working closely with Investment and Project Managers as well as the Director of Investment and Growth and the Head of Investments. Your focus will be on great organisation: tracking actions, managing information, producing professional documentation, and creating the conditions for the team to deliver at pace.
Accountabilities
What you’ll do day to day will vary, but your priorities will include:
Project coordination
Prepare, format and distribute board papers, reports and presentations.
Raise purchase orders and issue instructions to contractors, suppliers and consultants.
Track project actions, deadlines and documentation, including maintaining the transfer and
acquisition tracker so information is accurate and up to date.
Managing Investment project feedback loop from key stakeholders including Operations to
ensure project aftercare and snagging is completed
Creating and managing the 5 star project handover questionnaire to key stakeholders to
help us continually improve
Team and stakeholder support
Coordinate team meetings, prepare agendas and minutes, and keep actions moving.
Act as a friendly, professional point of contact for internal teams, external partners and
suppliers.
Support Investment and Project Managers with information gathering, document
preparation and timely follow-ups.
Administrative support to senior leaders
Provide proactive, confidential administrative support to the Director of Investment and
Growth and the Head of Investments.
Manage diaries, correspondence and meeting preparation so leaders have what they
need, when they need it.
Ensure senior leaders have timely access to accurate project information and
documentation.
General administration
Maintain accurate records, filing systems and project documentation (digital and/or paper
as required).
Monitor shared inboxes where required, responding or triaging queries promptly.
Support procurement, compliance and governance processes, ensuring correct paperwork
and audit trails.
Pitch in on ad-hoc tasks that help the wider Investment and Growth team deliver.
About the Team
The Investment and Growth team is a field-based and spends most of its time delivering multi-site
investment activity. This role provides the coordination ‘engine’ that keeps projects on track and
makes it easy for the team to collaborate, share information and meet deadlines.
Reporting line
Reports to: Director of Investment & Growth
Location: Jubilee House, Second Avenue, Burton upon Trent, DE14 2WF.
Working Pattern: Primarily office based with hybrid working arrangements. The successful
candidate will be expected to attend the office a minimum of 2 days per week.
Travel: Travel to sites and pubs will be required as part of the role.
Person Specification – Technical Competencies/Professional expertise
You’ll be a great fit if you have:
Strong organisation, planning and diary-management skills.
Experience supporting multiple managers or a fast-moving team.
Confidence producing professional documents (reports, presentations and board papers).
Comfort working with contractors, suppliers and external partners.
A solid grasp of purchase order and procurement processes (or the ability to learn quickly).
Excellent written and verbal communication, with the ability to adapt your style to different
audiences.
Strong Microsoft 365 skills (especially Outlook, Word, Excel and PowerPoint).
Ability to work independently, prioritise well and manage competing deadlines.
A proactive mindset with a sharp eye for detail and a commitment to doing things properly.
What you’ll get in return:
Competitive salary
Performance related annual bonus
Company pension
Life insurance
25 holiday days + bank holidays
Option to buy and sell holidays, plus long service days
Health and wellbeing suite via Perkbox
Employee assistance programme via Perkbox
Free pay day drinks
Progression and development opportunities
Pub discount scheme
Retail and leisure discount schemes
Pay: From £30,000.00 per year
Benefits:
- Canteen
- Casual dress
- Company events
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Paid volunteer time
- Sick pay
- Work from home
Work Location: In person
