Purpose
We are seeking a Talent Acquisition Associate to join our People & Culture (P&C) team, supporting the smooth running of our in-house recruitment function across our various Private Wealth business areas. This role focuses on providing administrative and operational support throughout the recruitment lifecycle, ensuring a professional and efficient service that aligns with our People strategy and recruitment budget. You will play a key part in ensuring a seamless recruitment process, from job postings to offer acceptance and onboarding.
Responsibilities
Recruitment Coordination & Support:
- Collaborate with the P&C team to understand and support recruitment needs across business areas
- Provide administrative support for the end-to-end recruitment process, including job approvals, posting job adverts, screening candidates, and scheduling interviews
- Assist in sourcing candidates using platforms like LinkedIn, referrals, and other direct channels, helping to identify and engage top talent
- Help maintain and update talent pools for various roles, ensuring potential candidates are engaged for future opportunities
- Draft and update job descriptions and adverts, ensuring they are clear, compliant, and attract suitable candidates
- Manage candidate applications and communications, ensuring a positive and professional experience throughout the process
- Act as a point of contact for hiring managers, supporting them with recruitment queries and processes
- Support with coordination and delivery of assessment centre days
- Prepare offer letters, contracts, and onboarding documentation
Vendor & ATS Support:
- Maintain the Applicant Tracking System (ATS), ensuring it is up-to-date and accurate
- Provide training and support to hiring managers on using the ATS for tracking applications and reviewing candidates
- Help monitor recruitment metrics, including time-to-fill and candidate feedback, to identify areas for improvement
- Support the management of the Preferred Supplier List (PSL), ensuring terms and service agreements are upheld
- Update the company intranet with relevant recruitment information
Process Improvement & Compliance:
- Support efforts to enhance the candidate experience by ensuring smooth communication and logistical arrangements
- Identify opportunities to improve the efficiency of recruitment processes
- Ensure compliance with employment legislation and recruitment best practices
- Assist in processing recruitment invoices and expenses
- Provide administrative support for recruitment-specific projects as directed by the P&C team
- While not directly interacting with customers, your actions should align with upholding the FCA's Consumer Duty principles, thereby contributing to fair and beneficial outcomes for our clients
Knowledge
- Basic understanding of recruitment processes, including sourcing and administrative support (experience in financial services is a bonus)
- Awareness of recruitment legislation and best practices
- Familiarity with Applicant Tracking Systems and online recruitment platforms (Eploy experience is a bonus)
Qualifications
- Level 3 Certificate in Recruitment Practice / Level 3 Certificate in In-House Recruitment is desirable
Skills/Other relevant information
- Excellent organisational and administrative skills
- Proven experience in an administrative role
- Strong interpersonal and communication skills
- Pragmatic, flexible and able to work effectively under pressure and to deadlines
- Demonstrate exceptional problem-solving skills, attention to detail, and a genuine care for creating a remarkable candidate journey
- Detail-oriented and able to manage multiple tasks simultaneously
- Ability to handle sensitive information with confidentiality
- Proficiency in using Word and Excel
