We are looking for a highly organised and proactive Events Coordinator to join our Events team. This role will support the planning and delivery of Leadership Conference (LC), associated conference events, and a range of London-based Alpha events such as Alpha Collective and Experience Alpha.
You will coordinate speakers, worship teams, logistics, volunteers and event administration, ensuring every detail is delivered to a high standard. The successful candidate will thrive in a fast-paced environment, enjoy managing multiple priorities, and be passionate about creating outstanding event experiences.
Some of the key responsibilities include:
Speaker & Contributor Management
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Coordinate speaker communications before, during and after events.
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Manage speaker onboarding, including biographies, photographs, contributor forms and requirements gathering.
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Arrange speaker travel, accommodation, transport and itineraries.
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Coordinate speaker contracts, honorariums, gifts and expenses.
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Manage speaker seating, accreditation, passes and ticketing requirements.
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Maintain accurate event trackers and records.
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Support seminar and lab speakers, including Slido management and session logistics.
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Ensure all post-event deliverables are completed, including photos, videos, consent forms and reimbursements.
Worship Team Coordination
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Coordinate onboarding and logistics for worship leaders and contributors.
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Liaise closely with worship oversight teams regarding schedules and requirements.
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Organise worship hospitality, speaker gifts and resource distribution.
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Support worship teams during event delivery and ensure all administration is completed post-event.
Event Planning & Operations
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Develop and maintain detailed event day plans and operational schedules.
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Gather and coordinate technical, production and logistical requirements across multiple stakeholders.
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Manage catering, venue bookings and supplier relationships.
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Coordinate site visits and event logistics for external venues.
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Assist with floor plans, venue set-up and operational planning.
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Ensure interpretation and accessibility requirements are fully supported, including BSL provision where required.
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Work closely with Production, IT, Estates, Vergers, Worship, Finance and other internal teams to deliver successful events.
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Support programme implementation and event communications.
Volunteer & Staff Coordination
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Support volunteer recruitment and engagement.
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Coordinate staffing requirements and event briefings.
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Build strong relationships with volunteers and event teams onsite.
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Ensure all staff and volunteers are equipped with the information they need to fulfil their roles effectively.
Health, Safety & Safeguarding
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Support the implementation of safeguarding processes and escalate concerns appropriately.
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Ensure health and safety measures are considered and implemented across all events.
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Assist with risk management, compliance and insurance requirements where relevant.
Leadership Conference Delivery
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Take ownership of key event workstreams during Leadership Conference.
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Develop and execute detailed operational plans for allocated event areas.
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Manage budgets and purchasing responsibilities within assigned projects.
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Identify opportunities to improve processes and increase efficiency.
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Champion Alpha's standards of communication, hospitality and excellence throughout every stage of the event lifecycle.
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Provide additional support to the Head of Events and wider Events team as required.
Requirements
The following skills and experience form the minimum requirements for the role:
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Committed to the vision of HTB and Alpha
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Large event management experience
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Hard worker that can handle high pressure and workload in the lead up to a large event
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Resilient to keep on going when work gets busy
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Able to juggle large and varied workload
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Tactful and diplomatic
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Flexibility in working hours in the lead up to the event due to trainings, event set up, event days and pack down
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A team player with a flexible attitude
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Excellent attention to detail and strategic thinker
Benefits
We offer a comprehensive benefits package designed to support your wellbeing and work-life balance, including:
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25 days annual leave (plus public holidays) , which increases with length of service
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Pension scheme contributions
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Employee Assistance Programme for confidential support
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Medicash plan
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Enhanced maternity, paternity, adoption, and shared parental leave
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Access to training and development resources to help you grow in your role
