ABOUT THE ELTON JOHN AIDS FOUNDATION
At the Elton John AIDS Foundation, our mission is simple but urgent: to help end the AIDS epidemic. We fund and support innovative programs around the world that increase access to HIV prevention, testing, treatment and care, while tackling stigma and inequality.
We are a purpose-driven, values-led organisation working at the intersection of global health, human rights and social justice. We prioritize the most vulnerable and marginalized communities, ensuring no one is left behind. We combine grassroots expertise with global advocacy, using our voice to influence policy and drive systemic change. We foster a culture rooted in compassion, inclusion and respect for human rights.
ROLE PURPOSE
The Content Production Manager is responsible for managing the end-to-end production of communications and content assets for a major event. This role will ensure that all content is delivered on time, on brief, within budget, and to a high standard across all required channels and formats.
Working closely with the Communications team, designers, internal stakeholders, and external suppliers, the Content Production Manager will coordinate briefs, manage production schedules, oversee supplier delivery, track costs, and ensure that all content supports the wider event objectives and brand standards.
KEY RESPONSIBILITIES
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Support the content production process for the event, from brief development through to final delivery, ensuring all assets are produced on time, and to high standards.
- Work with internal stakeholders to develop clear creative and production briefs for designers, agencies, freelancers, and suppliers.
- Coordinate production workflows, timelines, approvals, and dependencies across content formats, including digital, print, social, signage, video, and event materials.
- Act as the point of contact for designers and external suppliers, ensuring expectations, deadlines, specifications, and feedback are clearly communicated and managed.
- Monitor production schedules, budgets, and supplier costs, proactively identifying risks, delays, or budget pressures.
- Ensure all content and creative outputs are consistent with brand guidelines, tone of voice, accessibility standards, and event messaging.
- Manage version control, asset tracking, approvals, and final file delivery, ensuring all materials are organised and available to relevant teams and suppliers.
- Support the wider Communications team with content planning, prioritisation, and coordination in the lead-up to and during the event.
- Support content delivery during the event itself (must be available to travel to USA in March 2027), coordinating final assets, updates, last-minute changes, and production requirements across relevant teams and suppliers.
- Provide on-site production support where required, ensuring content assets are delivered accurately and efficiently in an extremely fast-paced environment.
- Contribute to post-event evaluation by capturing learnings, supplier feedback, production performance, and recommendations for future events.
ESSENTIAL QUALIFICATIONS
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Experience managing content production, creative production, event communications, marketing campaigns, or similar multi-channel communications projects.
- Strong project management skills, with experience managing complex timelines, multiple stakeholders, competing priorities, and fast-moving deadlines.
- Experience coordinating creative briefs and working closely with designers, agencies, freelancers, printers, production partners, or other external suppliers.
- Experience managing budgets, supplier costs or production-related financial tracking.
- Strong attention to detail, with the ability to review content and creative assets for accuracy, consistency, quality, and brand alignment.
- Strong communication and stakeholder management skills, with confidence in coordinating input, feedback, and approvals across different teams.
- Good understanding of content formats and production requirements across digital, print, social, presentation, video, and event environments.
DESIRABLE QUALIFICATIONS
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Experience supporting communications or content production for large-scale events, conferences, launches, campaigns, or public-facing programmes.
- Experience working in or with communications, marketing, events, or creative teams.
- Familiarity with design, print, signage, video, or digital production processes and technical specifications.
- Experience in nonprofit, advocacy, healthcare, social impact, or purpose-driven organisations.
- Experience managing content production involving VIPs, senior leaders, public figures, or external partners.
CORE BEHAVIOUR EXPECTATIONS
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Takes ownership and accountability for delivery, ensuring work is planned, tracked, and completed to a high standard.
- Works collaboratively and constructively with colleagues, designers, suppliers, and stakeholders, building trusted relationships across teams.
- Problem-solving skills, staying calm and focused when deadlines are tight.
- Strong attention to detail and understanding of pace, priorities, and delivery needs.
- Acts with integrity, respect, and discretion when handling sensitive information, stakeholder relationships, and event materials.
PROCESS
We expect the recruitment process to comprise the following stages:
- Introductory interview (for shortlisted candidates)
- Task
- Second-stage interview
- Decision
This is a fixed-term role running from November 2026 to March 2027.
We're committed to creating an inclusive workplace. If you require any adjustments during the recruitment process or in the role itself, please let us know by contacting [email protected]. We'll be happy to support you.
