About us
The oldest debating society in the world, and an educational charity; The Cambridge Union has stood at the centre of Cambridge life as a bastion of free speech since 1815. Its stunning, Grade-II listed building is available to hire for corporate meetings, conferences, and bespoke events of all kind.
Set in the heart of Cambridge, The Cambridge Union provides a stunning backdrop to any corporate meeting or event, and a platform to inspire and excite with our history, heritage and professional catering service by The Orator, the onsite Brasserie & Bar.
The Cambridge Union Society has provided hospitality to many of its members and distinguished guests for over 200 years. Our notable and eclectic list of members include Stephen Fry, Robert Oppenheimer, and H.M. King Charles III.
We have a rich history of partnership with local and overseas businesses. Through the famous Cambridge Literary Festival and Wilde Apart hotels, to international clients such as Fever or Apple.
Dimension of the Role
The Event Coordinator is responsible for overseeing the comprehensive planning, coordination, and execution of a wide range of events. This role involves strategic planning, budget management, and leadership skills to ensure the successful delivery of high-quality events. The Event Coordinator will work closely with department heads, clients, and stakeholders to align client objectives with organizational goals.
Principal Objectives
- To lead the planning and execution of events from concept to completion.
- To develop and maintain strong relationships with clients, vendors, and stakeholders.
- To manage event budgets and resources efficiently.
- To ensure all events are delivered to a high standard and meet the objectives of the organization.
Key Priorities
1. Strategic Planning:
- Create comprehensive event plans, timelines, and schedules.
- Work in alignment with our clients to ensure delivery of their expectations.
2. Leadership and Team Management:
- Manage on the day event delivery by, delegating tasks and responsibilities effectively.
- Coordinate with cross-functional teams, including marketing, finance, and operations.
- Ensure team members are trained and equipped to perform their roles efficiently.
3. Vendor and Stakeholder Management:
- Establish and maintain relationships with vendors, suppliers, and clients.
- Negotiate contracts and agreements to secure favourable terms and conditions alongside the Sales & Events Manager.
- Liaise with clients and stakeholders to understand their needs and expectations.
4. Budget and Resource Management:
- Contribute to management of event budgets, ensuring cost-effective use of resources.
- Monitor and track expenses.
- Identify and mitigate financial risks associated with events.
5. Event Execution and Evaluation:
- Oversee the on-site execution of events, ensuring all aspects run smoothly.
- Handle any issues or emergencies that arise during events with professionalism.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
6. Marketing and Promotion:
- Collaborate with the marketing team to develop promotional strategies for events.
Summary
The Event Coordinator is a key driver of the organization's event strategy, responsible for delivering successful and impactful events for our clients. This role demands exceptional organisational and leadership skills, as well as the ability to manage multiple projects simultaneously. The ideal candidate will be an operational thinker, a strong communicator, and adept at building and maintaining relationships. By ensuring all aspects of events are meticulously planned and executed, the Event Coordinator will contribute to the overall success and reputation of the organisation.
- Christmas day & Boxing day off
- 20% off food and drink at The Orator
- Access to the Cambridge Union Society Events
- Access to speaker events and debates (recent highlights include Robert DeNiro, Tinie Tempah, Jensen Huang, and Mike Pence)
- Flexible working hours
- 10.8% pension
- Quarterly bonus
Job Type: Full-time
Pay: £28,000.00-£30,000.00 per year
Benefits:
- Company events
- Company pension
- Discounted or free food
- Employee discount
- On-site parking
Language:
Work authorisation:
- United Kingdom (required)
Work Location: In person
