Assistant Billing Co-ordinator Apprentice with Southern England Law Centre
Hours Per Week: Monday to Friday, 9-5, 35 hrs
Short Description:
Southern England Law Centre has provided free and low-cost specialist legal services to alleviate poverty and disadvantage for over 40 years.We provide specialist Housing and Welfare Benefits legal advice and representation.
Full Description:
Contract: 35 hrs per week
Responsible to: Senior Billing Co-ordinator
Duties:
1. Legal Help and Help at Court Submissions:
a. Ensuring billing deadline dates are met
b. Entering correct details to the spreadsheet
c. Uploading claims
d. Allocating BACs payments from bulk payments to individual matters
e. Preparing and submitting (3x over) escape claims
f. Monitoring Caseworkers closed and open cases
2. Legal Aid Certificated Matters:
a. Reviewing Bills of Costs and Legal Aid Report Bills prepared by the costs draftsman to ensure accuracy
b. Uploading claims for costs to the Legal Aid Agency (LAA) via CCMS
c. Liaising with Counsel to ensure that their claims are uploaded on the same day
d. Preparing and submitting appeals of LAA costs reductions
3. Inter Partes Matters:
a. Preparing invoices for opponent party(ies)
b. Paying all third parties correctly
c. Preparing profit costs bills
d. Uploading claims for costs to the LAA via CCMS (preparing Claim 2’s for payment of the LAA costs element)
4. Housing Possession Court Duty Scheme:
a. Diarising relevant dates
b. Submitting monthly HPCDS court duties for payment from the LAA in a timely manner
c. Reconciling payments from LAA for HPCDS
5. Preparing and submitting LAA Criminal Claims (CRM Claim 11)
6. Allocating BACs payments received from LAA to the correct client matter within case management system
7. Petty cash – monthly balance
8. Back up for payment of supplier invoices
9. Ensuring the ledgers are correctly allocated and cleared upon closure and storage of the files.
10. Answering incoming telephone calls and completing intake, which often involves managing difficult clients
11. Managing file storage:
a. Closing files and ensuring clear ledgers prior to recording file details on case management system (if applicable) ready for off-site storage
b. Managing and maintaining any relearnt hard copy files on site in office
c. Maintaining the record of archived files and initiating their destruction by the storage company upon the expiry of the relevant periods
12. To attend appropriate training courses in order to maintain and develop professional expertise and to satisfy regulatory requirements.
13. Proficient in Microsoft 365 applications and to be self-servicing.
14. To keep updated with changes in the law within relevant legal areas, as necessary.
15. To undertake any other tasks as may be identified and which are generally compatible with the functions for the post and to support the efficient operation of the Law Centre.
16. To adhere to all Law Centre policies, including the Equality and Diversity policy.
Future Prospects:
Potential for a permanent role on completion.
Training Provided:
BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.
Skills Required:
Personal Qualities:
- Attention to detail
- Punctuality
- Integrity
- Communication
Qualifications Required:
GCSE English and Maths at grade 4/C or above, or equivalent.
We kindly request that applicants answer the screener questions independently, without the assistance of generative AI, to ensure your authentic voice and qualifications are represented.
IND123
Pay: £29,705.20 per year
Application question(s):
- Do you drive or take public transport?
- Do you have any previous experience/education in Finance/Accounting and billing?
- Why do you want to complete a L3 Accounting apprenticeship?
Work Location: In person
