Overview
We are seeking a dedicated and detail-oriented Legal Assistant to join our professional team. The successful candidate will provide essential support to our legal department, ensuring smooth operations and effective case management. This role offers an excellent opportunity to develop your legal knowledge and organisational skills within a dynamic environment. The ideal applicant will possess strong analysis skills, excellent customer service abilities, A proactive approach and organisational aptitude are key to excelling in this position. The successful applicant must have the ability of working cohesively within a team, as well as being able to work with minimum supervision. As a Legal Assistant, you will provide administrative support to our solicitors and to assist them on case matters as follows:
Responsibilities
- Assist with the preparation and organisation of legal documents, files, and correspondence
- Conduct research and analyse legal information to support case development
- Manage schedules, appointments, and deadlines for legal staff
- Liaise with clients, witnesses, and external agencies in a professional manner
- Maintain accurate records of case progress and document updates
- Support the legal team with administrative tasks such as filing, photocopying, and data entry
- Ensure compliance with confidentiality protocols and data protection regulations
- Provide exceptional customer service by addressing queries efficiently and courteously
- Perform general administrative tasks such as answering phone calls and completion of forms relating to client matter.
- To ensure that all work is undertaken in accordance with the office practice & procedures.
- To undertake the work on case files using the firm's case management software, ensuring all correspondence and documents are saved in accordance with the firm's practice and procedures.
- To become familiar with the areas of law being practiced by the firm and the updates on each area.
- To become familiar with the SRA Code of Conduct and Solicitors Accounts Rules.
- To be able to take instructions from client on new matters and open the file in accordance with the office practice and procedures.
- To be able to work under pressure and have the ability to prioritise work.
- Carry out client identity checks and support anti-money laundering (AML) compliance, maintaining robust audit trails and accurate, audit-ready case files in line with firm procedures.
- Liaise with clients, estate agents, mortgage lenders, surveyors, HM Land Registry, local authorities and other third parties to obtain documentation, chase outstanding items and manage expectations professionally.
- Respond to routine client and third-party enquiries by telephone and email, escalating complex issues to fee earners in a timely manner and keeping clients informed of progress.
- Good understanding of residential property processes including HM Land Registry procedures, Stamp Duty Land Tax (SDLT) returns and leasehold documentation.
- Knowledge of AML and client identification requirements and experience maintaining audit-ready files and compliance documentation.
- Strong organisational skills with the ability to manage competing priorities, meet deadlines and maintain attention to detail across multiple matters.
- Confident and professional communicator with excellent interpersonal skills and the ability to liaise effectively with clients, colleagues and external contacts.
- Proactive, reliable and solutions-focused with a willingness to develop technical knowledge, embrace new systems and support team improvements.
Requirements
- Proven organisational skills with the ability to manage multiple priorities effectively
- Strong analysis skills to interpret legal documents and information accurately
- Previous administrative experience, preferably within a legal or professional environment
- Excellent customer service skills with a professional demeanour
- Ability to work independently as well as part of a team in a fast-paced setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar programmes
- Attention to detail and high level of accuracy in all tasks undertaken
This role is ideal for motivated individuals seeking to build a career in the legal sector while contributing to a supportive team environment.
- This role would be ideal for someone who has completed the Legal Practice Course and is seeking a Training Contract which may be considered after a period of successful performance.
- The role would also suit someone who is seeking to qualify as a solicitor by undertaking the Solicitors Qualifying Exam.
- The role would also suit any person who is currently in the UK as a student looking for employment with a possibility of being sponsored for a Skilled Worker Visa.
- The role would also suit someone who wishes to remain as a Legal Assistant with long term prospects with the firm.
Please note that all positions at our company are subject to an unpaid work trial for a period of days.
We would like to take this opportunity of thanking you for your application. Due to a high volume of applications for this role it is not possible to reply to each Applicant individually. If you do not therefore hear from the Firm within 2 weeks of your application please presume that you have been unsuccessful.
Pay: From £12.21 per hour
Benefits:
- Free parking
- On-site parking
Work Location: In person
